Vaga Servisu - Administration Assistant - JICA Timor-Leste

 

The JICA Project for Enhancement of Coordination and Monitoring for ASEAN Accession, under Japan International Cooperation Agency (JICA) Timor-Leste Office, is inviting qualified Timorese nationals to apply for the following position:

• Position: Administration Assistant
• Number of Positions: 1
• Duty Office: Ministry of Foreign Affairs and Cooperation, Dili, Timor-Leste

Main Description:

Under the Japanese Advisors dispatched to the Ministry of Foreign Affairs and Cooperation (MNEK), the administration assistant shall conduct general affairs under the guidance of Japanese Advisors and national Program Officers, including accounting, arranging appointments and meetings, procurement of goods and services required for the office and the project activities, and managing files and recording documentations in the following area:

(1) Supporting administration and logistics necessary for meetings, workshops and seminars including booking venues, invitation and seating arrangements, arranging transport, and equipment supply;

(2) Logistic arrangement for accepting and sending missions from/to abroad, including ticketing, visa arrangements, hotel bookings, calculating and reimbursing expense and recording;

(3) Procurement of goods and services for the office and monitoring supply of goods in the office;

(4) Supporting accounting of expenses for the office; and

(5) Any other duties requested by the Japanese Advisors necessary for project implementation support.

Qualifications:

(1) Nationality of Timor-Leste.

(2) University bachelor’s degree or an equivalent required.

(3) At least 2-year relevant work required.

(4) Intermediate level of English (writing, reading, listening and speaking) required.

(5) Computer literacy in word processing (e.g. Microsoft Office Word), spreadsheets (e.g. Microsoft Excel), presentation software (e.g. Microsoft PowerPoint) and the internet.

(6) Ability to work in a multicultural environment (Experience of working in an international environment preferred).

(7) Basic business skills such as following instructions, reporting progress/results timely, taking notes with accuracy, punctuality for working hours and meetings, etc. required.

Contract Period: April 1^st, 2026 to March 31^st, 2027 with three (3) month- probation period.

Application Deadline: 16:00 on February 20^th, 2026

How to Apply: 

Send your application documents in English by email to masuryo123@gmail.com

Only shortlisted candidates will be contacted.  

Further Details: Please refer to the attached document.