Location: Dili
Position Status: Temporary (Maternity coverage)
Grade Level: 3
Salary: US$543.00 plus benefits
Mercy Corps Timor Leste is seeking to hire a temporary Human Resource Assistant who will be responsible for administration of the day-to-day operations of the human resources functions and duties. The Human Resources Assistant will work closely with Programs teams, Operations teams, and Finance teams. He/She is instrumental in supporting program activities through his/her services.
Based in Dili, a bachelor’s degree in public/Business Administration and Economy Management or related field is required. To succeed in this role, you will need excellent communication and problem-solving skills, as well as the ability to deal with day-to-day HR responsibilities to get important work done. Previous experience in an HR-related role is a plus.
Human Resource Assistant Responsibilities:
- Serve under the direction of Human Resources Manager to process and properly document all daily HR activities, efficient and timely manner.
- Assist HR Manager with the process of recruitment, including vetting candidates, interview and issuing employment contracts.
- Track and record the timesheets and follow up proper timesheet approvals and ensure all team members sign and submit their timesheets in the required time.
- Assist and Responsible for tracking annual leave days, as per Mercy Corps Timor-Leste Policy. Advise and in cooperation with program management, ensure the validity of timesheets and monthly compensations.
- Responsible for facilitating international team member’s visas and other legal documentation for Mercy Corps staff.
- Assist management in the day-to-day upholding of all Mercy Corps procedures – in particular, National Staff Polices and Recruitment Procedures.
- Assist Human Resources Manager in maintaining a central filing system in both hard copy, digital and electronic file.
- Assist Human Recourses Manager in record and tracking the Probationary periods and Annual Performance Review and ensure that team members complete on time.
- Ensure smooth separation process to a separated team member (i.e. end of service check list, exit interview and last payment processes.
- Adherence to all Mercy Corps policies and procedures as outlined in Mercy Corps policies and procedure manuals.
Human Resource Assistant Requirements:
- 2 years’ experience in Human Resource field is required,
- University degree in business administration or Human Resource.
- Administration experience including human resource and office management systems.
- Fluency in verbal and written English communication,
- Multi-tasking, organizational, and prioritization skills is required.
- Candidate must also possess an attention to detail, ability to follow procedures, meet deadlines, and work independently and cooperatively with team members.
- Professionalism and motivation expected.
- Highly developed computer skills with a strong familiarity of Microsoft Word and Excel.
Who is Mercy Corps?
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we
partner to put bold solutions into action — helping people triumph over
adversity and build stronger communities from within. Now, and for the
future.
Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks and promote sustainable change by supporting community-led and market-driven initiatives.
Diversity is powerful. To achieve transformational change, we seek out team members with different origins, beliefs, backgrounds and ways of thinking. Diversity helps us unlock complexity. WOMEN ARE ENCOURAGED TO APPLY.
To view the full Position Description for this vacancy, click Here: Position Description
Interested applicants should send their CV and cover letter to: timorleste-hr@mercycorps.
Mercy Corps is committed to the community members we work witnd the beneficiaries we serve. As part of this commitment, Mercy Corps has zero tolerance for violations of our Code of Conduct (Sexual Abuse of Beneficiaries and Community Members (PSEA), Anti-Trafficking Policy, Child Safeguarding Policy, Mercy Corps Ethics Complaint and Whistleblower Policy, Sexual Misconduct in the Workplace Policy, Discrimination, Harassment and Bullying Policy, and Anti-Fraud and Corruption). Applicants are required to sign the HIRING COMPLIANCE FORM and submit it together with a CV and application letter to Mercy Corps.
CLOSING DATE: May 5, 2023
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