Vaga Servisu - IOB SENTRU Financial Manager - Institute of Business (IOB)

Position Title :	IOB SENTRU Financial Manager
Location :	Dili – Institute of Business (IOB) Campus B
Reports to :	Chief of Party (CoP)
Status :	Full Time – Contract – 1 Year
Contract Term :	1-Year
Travel Requirement :	Some Districts Travel Required
Salary level :	$1000-$1400

About Women and Youth Creating Our Future (WYCF)

The Women and Youth Creating Our Future (WYCF) is a 5-year employment and entrepreneurship program funded by the US Government in Timor-Leste. Its goal is to support Institute of Business (IOB) to launching a center for entrepreneurship and employment called SENTRU to strengthen the workforce readiness, and technical and entrepreneurship skills of Timorese youth (including out-of-schools) and adult women.

 

Position summary:

Financial Manager is responsible to support financial system of the project including planning and budgeting, accounting, internal controls, financial reporting, auditing, financial monitoring, funds flow and disbursement management in line with SENTRU WYCF regulation.

Duties and responsibilities:

• prepare projects annual cash flow plan on the basis of work plan and related procurement plan
• support on maintaining and operating the Sentru WYCF projects designated account and making payments to workers, companies, institutions, consultants and service providers and verifying and authorizing payments for all activities under the project.
• Preparation to audit all the expenses and cost control for all the items for the project
• Maintaining the project bank accounts, organizing the process of disbursements  of amounts from the grant account and replenishment
• Providing required support to the Project on overall financial management including planning and budgeting, accounting, internal controls, financial reporting, auditing and funds flow management.
• Ensuring that all project transactions are booked timely & accurately and preparation of all requests for payment.
• Carrying out control and filling of all documents related with financial activities, invoices and other documents relating to project transactions.
• Set up and maintenance of Finance System in the emergency team laptop and development procedure for tracking income and expenditure in accordance with SENTRU policy
• Supervise the preparation of allocations of funding and budgeting of planned expenses in the components of the response
• Communicate budgets and spending authorizations to the Country office and emergency team members for municipalities of Dili, Baucau and Maliana hub
• In consultation with the Human Resource Manager establish a payroll structure for national staff and municipalities’ staff.
• Manage the day-to-day functioning of the finance section, including cash disbursements, cash receipts, etc.
• Involved, either directly or indirectly in disbursing/monitoring/reporting expenditures made by sub-grantees.

Skills and experience required:

• Qualification- Chartered Accountant (preferably MBA Finance or MSA Accounting )
• Experience- Minimum 5 years’ experience in maintenance/ preparation of commercial accounts and financial management in NGO or Governmental organization/ private company/ externally aided projects
• Excellent knowledge of the English language ( both spoken and written) and excellent communication skills

To apply: For further information or to submit your application, please contact Mr. Rui Ximenes with contact number +670-78311645, email Rui Ximenes on felixlarisina@gmail.com with the email subject line “IOB Finance Manager”. Application close COB 27 of September (AEST). Applications should include: - a cover letter which addresses the Terms of Reference - an up-to-date CV (no more than 3 pages)   Unfortunately, due to the high volume of applications received, only short-listed applicants will be contacted. Preferred Timorese Applicants Only!