Vaga Servisu - People & Culture and Administration Manager - ChildFund Timor Leste

Position: People & Culture and Administration Manager

Department: People and Culture

Location: ChildFund Timor Leste, No. 6 Rua do Loriku Colmera, Dili

Reports to: Country Director

Employment: Full-time, Fixed -Term/ Locally engaged staff -LES

Contract Period : Initial one-year employment agreement with possibility extension.

Application deadline:  20 June 2025

Other Information: We strive to keep children safe through child safe practices, and rigorously ensure we prevent, oppose, and combat all exploitation and abuse of children and vulnerable people. As part of this commitment, all people working with us will undergo relevant background checks before joining ChildFund and have to submit a police check

 

ORGANISATIONAL CONTEXT

ChildFund Timor-Leste is the representative office of ChildFund Australia – an independent international development organisation that works to reduce poverty for children in developing communities.

ChildFund Australia is a member of the ChildFund Alliance – a global network of 12 organisations which assists almost 23  million children and their families in over 70 countries. ChildFund Australia is a registered charity, a member of the Australian Council for International Development, and fully accredited by the Department of Foreign Affairs and Trade which manages the Australian Government’s overseas aid program.

 

ChildFund began work in Timor-Leste in 1990, originally under the management of ChildFund International. Since October 2017 it has operated as an office of ChildFund Australia, and continues to work in partnership with children, their communities and local institutions to create lasting change, respond to humanitarian emergencies and promote children’s rights.

 

ChildFund Timor-Leste’s projects focus on maternal and child health, nutrition, early childhood development, education, youth empowerment and disaster preparedness. ChildFund Timor- Leste aims to demonstrate effectiveness and accountability in its program activities and dd value to the efforts of its partners through quality programs that are respectful, responsive, and relevant in helping children in poverty, their families, and communities. ChildFund Timor-Leste is working with rural communities to build a new, stable and prosperous future for what is one of the world’s youngest nations.

 

PURPOSE OF THE POSITION

As the People & Culture and Administration Manager you manage P&C functions and shape our workplace culture. You will provide high quality HR services and operations across the organisation, support all staff with expert advice on HR related matters, drive capacity development for all staff and have a strong focus on developing a high performing team to assist the organisation in achieving its strategic objectives. The position also leads initiatives for diversity, equity, and inclusion to ensure a positive and inclusive workplace where employees thrive. You are also a member of the ChildFund Timor-Leste Senior Management Team (SMT). 

 

KEY DUTIES

• Develop and implement HR strategies aligned with Human resource policies , practices and programs .
• Active Business Partner, ensuring a positive and people-oriented culture, that inspires collaboration and continuous improvements.
• Ensure P&C initiatives are engaging, collaborative in design and of a high standard to attract, retain and strengthening the capabilities of staff
• Own the recruitment and selection process, including job design, in line with ChildFund policies and procedures.
• Promote and support managers and staff with performance & development management, including training initiatives.
• Analyse and monitor relevant HR metrics and analyse data to inform decision-making and improve HR processes.
• Ensure compliance with employment laws and regulations, keeping policies and practices up to date.
• Work closely together with the Sydney-based Head of P&C and other HR colleagues across the ChildFund Australia countries and play a crucial role in the implementation of ChildFund Australia strategies and policies for ChildFund Timor-Leste
• Ensure work, health & safety and promote well-being programs
• Keep personal records in line with policies and compliance criteria and manage HR metrics and related reporting
• Provide professional and trusted advice, coaching and support on HR best practices in line with the people strategies, legislation, policies and processes
• Develop and manage the HR budget and administration budget.
• Build strong relationships with local international NGOs, recruitment agencies, educational institutions, learning and development suppliers.
• Oversee the logistics and administration function, including procurement, vehicle, travel and IT management, ensure processes and policies are in line with CFA standards and local laws.
• Act as a Child Safeguarding focal point including implementation of relevant policies and procedures.
• Oversee the management of volunteer and interns

 

QUALIFICATIONS & EXPERIENCE

• Tertiary qualifications in Human Resources Management or equivalent
• Significant experience (5+ years) as an HR Generalist in a multi-cultural environment
• Track record in leadership and people management
• Solid understanding of contemporary performance management and organisational change management
• Strong knowledge and understanding of local employment laws and government statutory requirements
• Experience with HR data management and reporting
• Proficiency in relevant computer applications (Outlook, Word, Excel, PowerPoint, database, accounting operations software, project management software, presentation software).

 

DESIRABLE

• Experience in the international development/NGO or government sector in Timor-Leste
• Experience overseeing administration and logistics processes

 

SKILLS

• Excellent stakeholder manager & communicator, able to build strong relationships with people on different levels and cultural backgrounds
• Strong and dynamic leader, supporting others in achieving their & the organisation goals
• Change champion and solution provider, flexible and adapting to different environments
• Excellent written and oral communication skills in Tetum and English
• Organised and methodological, remaining effective under pressure
• Strong role model in promoting ChildFund’s culture & values

 

Please click on the POSITION DESCRIPTION   to find out more about this job. 

 

How to apply:

Please apply at Apply for this Job to submit your application.  

 

Application deadline is 20 June 2025. Please note that only shortlisted candidates will be contacted.

This role is a full time, fixed term role for an initial 1 years, based in our office in Dili. 

 

NOTE: Short-listing of candidates will commence prior to the closure of this role, so please do not delay submitting your application.

 

ChildFund Australia believes in a global community where children are safe and can reach their full potential. We take extensive steps to safeguard children in any work done by our people, i.e., our staff, volunteers and interns, supporters, partners, board members, ambassadors and suppliers. We strive to keep children safe through child safe practices, and rigorously ensure we prevent, oppose, and combat all exploitation and abuse of children and vulnerable people. As part of this commitment, all people working with us will undergo relevant background checks before joining ChildFund Australia.

 

At ChildFund Australia, all staff must remain alert and responsive to any child safeguarding or sexual exploitation, abuse, or harassment (SEAH) risks. Staff will acquire the knowledge and skills needed to understand our Child Safeguarding and PSEAH policies & procedures, promote strong safeguarding practices, and conduct themselves consistent with these policies.

 

In line with our values, diversity of people and ideas is critical to our work and our success at ChildFund Australia. We strive for a team culture that is welcoming, inclusive, and supportive. ChildFund is an Equal Employment Opportunity (EEO) employer and strongly encourages people from all backgrounds, abilities, and identities to apply.