Vaga Servisu – Administration Assistant - Labor Mobility Workers and Family Support – CARE in Timor-Leste

JOB ADVERTISEMENT

Administration Assistant

Position title	Administration Assistant – Labor Mobility Workers and Family Support
Location	Dili, Timor-Leste
Reports to	Finance and Admin Officer
Grade	2
Salary	USD 336 per month
Position type	Fixed – Term, Full - Time
Start date/timeframe	August 2025
Application deadline	4 August 2025
Application process	Send CV and application letter via email to hr.tls@careint.org OR HR unit at CARE office at Bairo Pite, Dili.

CARE in Timor-Leste has zero-tolerance for sexual harassment, sexual exploitation, and sexual abuse, as well as all forms of harm to children.

CARE participates in the global Inter-Agency Misconduct Disclosure Scheme (MDS). In line with this Scheme, CARE in Timor-Leste will seek a “Statement of Conduct” from all past employers that candidates have been employed by over the last 5 years, specifically related to incidents or investigations into allegations of sexual harassment, sexual exploitation or sexual abuse during their employment. CARE is also committed to disclosing knowledge of sexual misconduct to other agencies where requested.

1. The role

CARE in Timor – Leste is currently seeking an Administration Assistant for our Labor Mobility Workers and Family support project.

The main duties and responsibilities of this role are:

• Under the guidance of the project manager and Finance & Admin Officer, lead all the logistic and procurement activities related to the procurement of project material and supplies.
• Under the guidance of the project manager, Finance & Admin Officer and work closely with procurement and logistic team for the procurement of project equipment and assets.
• Support project team to organize meeting room/venue, for training/workshop/meeting include meals, procuring materials, supplies and preparing attendance sheets accordingly
• Responsible for arranging vehicles for all project activities and any cost associated with the vehicles.
• Prepare the daily/monthly vehicle log sheet and check with the relevant project staff.
• Responsible for the arrangement of the transportation and accommodation for project staff, visitors and donor visits to the field based on the project plans.
• Oversee the safety and security checking of all vehicles to be utilized for project activities, including to ensure that drivers have a proper induction of CARE's safety and security policies.
• Process the issuance of the business card for the senior staff in accordance with the CARE’s guidelines.
• Prepare the monthly payments and procurement of communication usage such as phone cards etc.
• Responsible for managing incoming and outgoing communication of the project related event both internal and external.
• Answer phones in a timely and professional manner and direct communications to their destination.
• Other duty as assigned.

 

2. Selection criteria

• Relevant tertiary education degree in finance, administration, or any other relevant areas
• 3 years or more of professional experience in logistic and procurement management, preferably with an international development agency.
• Proven experience in procuring and managing office assets and supplies
• Proven experience in organizing meetings internal and external
• Demonstrated analytical and organizational skills, ability to identify issues and formulate options/recommendations.
• Demonstrated good knowledge of procurement functions, such as procurement of office equipment and supplies
• Strong interpersonal and communication skills

3. How to apply

Interested applicants should send a CV (no longer than four pages) and cover letter via email hr.tls@careint.org  OR to Human Resource unit at CARE office at Bairo Pite, Dili.

 

Note

• In return for your commitment you will benefit from ongoing professional development fostered within an innovative and forward-thinking environment, plus a comprehensive benefits package.
• CARE is an equal opportunity employer committed to a diverse workplace. Women and People with Disability are strongly encouraged to apply.
• CARE prioritizes the safety of the community members that we work with, particularly the most vulnerable members of society, including women and children. CARE will not tolerate sexual harassment, exploitation or abuse by staff or partners, and has embedded systems to prevent and address safeguarding risks across our operations.
• CARE reserves the right to conduct screening procedures to ensure a child-safe environment.
• Only successful candidates will be contacted for the interview.