Title: | HR Assistant |
Job Requisition Number: | JR123920 |
Type of Contract | Fixed Term, GS5 |
Duty Station | Dili, Timor-Leste |
Closing Date: | Thursday 24 June 2026 |
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
- Provide assistance in responding to general HR-related queries and undertake follow-up actions to ensure the delivery of consistent and high-quality HR services to clients.
- Provide guidance and on-the-job training to staff, as required, to support their development and enhance knowledge of HR systems, policies, and procedures necessary for the performance of their duties.
- Liaise with relevant units within the Country Office, and with designated HR focal points in the Regional Office, Headquarters, and UNDP, on HR-related matters including payroll, contracts, and entitlements, to facilitate timely and accurate HR service delivery.
- Coordinate and support the end-to-end recruitment processes for the Country Office, in close collaboration with Hiring Managers and Country Office Management, ensuring compliance with WFP recruitment policies and procedures.
- Extract, consolidate, and compile HR data related to recruitment and selection, contractual modalities, entitlements, performance management, and learning and development, to support analysis, reporting, and decision-making.
- Provide administrative and operational support across a range of HR activities, as assigned by the functional supervisor or designated professional staff.
- Support and deliver onboarding processes for newly recruited staff, ensuring that all required procedures are completed and that conditions of service, HR policies, and administrative arrangements are clearly explained and understood.
- Maintain confidential personnel records, HR databases, and archives, ensuring that information is accurately recorded, regularly updated, and managed in compliance with WFP standards and data protection requirements.
- Draft and process HR documentation relevant to assigned areas of responsibility (e.g. employment contracts, contract amendments, transfer letters, learning and development documentation), ensuring accuracy, completeness, and adherence to established service standards and deadlines.
- Use corporate HR management systems, including Workday, to enter, update, and validate HR data, and to assist in monitoring key HR deadlines (e.g. contract expirations, performance management cycles, entitlements), ensuring data accuracy and compliance with timelines.
- Serve as the primary point of contact within the Country Office for HR management system-related queries and basic troubleshooting; provide guidance to staff on the use of relevant modules (including recruitment, onboarding, contract actions, time and attendance, and performance management), and coordinate with the Regional Office and Headquarters on system updates, issue resolution, and training initiatives.
- Perform other related duties as required.
- Leads by Example with Integrity
- Drives Results and Delivers on
- Fosters Inclusive and Collaborative Commitments
- Applies Strategic Thinking
- Builds and Maintains Sustainable Partnerships
STANDARD MINIMUM QUALIFICATIONS:
Education:
- Secondary education with specialized certification in HR or supplemented by training in personnel or general administration work. Bachelor’s degree in Human Resources, Business Administration, or closely related field is desirable.
Experience:
- Minimum of five (5) years of progressively responsible experience in human resources management or administrative support to human resources functions.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); prior experience in application of with SAP System, and/or HCM Workday is an asset.
- Strong attention to detail and ability to organize documentation systematically.
- Professional, client-oriented, tactful and committed to continuous learning.
- Experience working with international humanitarian organizations, NGOs, or government institutions in a multicultural setting is an advantage.
Knowledge and Skills
- Knowledge of specialized HR administrative work practices and methods, gained through relevant technical training and experience.
- Good communication skills and a good understanding of HR principles and their application to respond to and resolve a range of HR queries.•
- Ability to conduct basic analyses to generate periodic reports and make recommendations for further actions.
- Ability to build relationships with a variety of individuals across functions and outside WFP to effectively contribute to the functioning of the unit.
- Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
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