Warehouse Officer - CARE International in Timor-Leste

JOB ADVERTISEMENT

Internally & Externally

  CARE International in Timor-Leste - CITL

Department/Project	Hatutan
Position Title	Warehouse Officer
Supervisor	Warehouse Cleaners
Position Grade	3
Salary	From  USD 405 Plus Benefit
Location of work	Dili, with travel to other field offices
Position report to	Deputy Manager Warehouse
Contract Period	6 months
Areas of experience required	The main responsibility of the Warehouse Officer is to work together with the stakeholders and responsible to receive and dispatch commodities based on approvals. The Warehouse Officer will ensure that commodity dispatches are made as per schedule. This position will ensure that commodities are dispatched to the right places at the right time. S/he will also ensure that that commodities are stacked in warehouse as per CARE's Commodity Management Manual. The Warehouse Officer is responsible for the preparation of all reports relating to the warehouse and ensure that they are compiled and submitted to the Deputy Manager Warehouse on a monthly basis and as per reporting schedule. The Warehouse Officer will undertake a monthly physical inventory of all commodities in the warehouse and prepare a document for file. S/he will ensure that all relevant documents are maintained at the warehouse in a systemic manner and ready for any audit. S/he will also ensure that the warehouse is maintained in a clean manner and ensure the safety and security of the stocks at the warehouse.
Applications required by	13th of August 2021
Application should include	CV and Application letter only
Application should be sent to	Manuela.dasilva@careint.org

INTRODUCTION:

CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.

PURPOSE OF THE POSITION:

Under the supervision of the Warehouse Deputy Manager, this position will be responsible for the receipt and dispatch of commodities from the warehouse to the consignees as authorized per the Commodity Release Authorizations (CRAs) and Commodity Dispatch Waybills. The main responsibility of the Warehouse Officer is to work together with the stakeholders and responsible to receive and dispatch commodities based on approvals. The Warehouse Officer will ensure that commodity dispatches are made as per schedule. This position will ensure that commodities are dispatched to the right places at the right time. S/he will also ensure that that commodities are stacked in warehouse as per CARE's Commodity Management Manual. The Warehouse Officer is responsible for the preparation of all reports relating to the warehouse and ensure that they are compiled and submitted to the Deputy Manager Warehouse on a monthly basis and as per reporting schedule. The Warehouse Officer will undertake a monthly physical inventory of all commodities in the warehouse and prepare a document for file. S/he will ensure that all relevant documents are maintained at the warehouse in a systemic manner and ready for any audit. S/he will also ensure that the warehouse is maintained in a clean manner and ensure the safety and security of the stocks at the warehouse. This position is based in DilI with travel to other field offices and warehouses as deemed necessary.

MAIN RESPONSIBILITIES:

• Arrange necessary preparations for receiving and dispatching commodities.
• Ensure that Stack Cards are maintained as per guidelines.
• Conduct periodical Warehouse Inspections in the format prescribed
• Update the Warehouse Inventory Registrar on a regular basis.
• Maintain Stack Information Board and update it on a daily basis.
• Inspect overall warehouse premises (both inside and outside) and check for signs of damages to the building, roof leaks, drainage, compound fence, and report any deviations noticed to the immediate supervisor.
• Ensure that all equipment, such as fire-fighting and other pertinent equipment, gates, padlocks and lighting are in good working condition and are serviceable.
• Follow-up and arrange for any remedial measures that need to be immediately when defects are noticed, mainly in the security system of warehouse.
• Inspect both the interior and exterior surroundings of the warehouse and arrange good sanitary conditions for infestation control.
• Alert the Supervisor of any infestation notice and request for
• Maintain updated list at Warehouse level 
• Monitor the security Guards performance and documentation when guards will be hired by CARE
• Assist Warehouse DM to make plan for receipt and dispatch of commodities from warehouse and make sure the warehouse space is used properly.
• Monitor labourers prior to loading and unloading activities.
• Maintain Warehouse Ledger for receiving and dispatching the non-commodities items
• Maintain separate account for empty bags, containers and other warehouse operational items such as furniture, fixtures, etc.)
• Ensure that way bills are checked and filled in accurately before signing such documents for the dispatch of commodities to the consignee.
• Undertake immediate reconstitution of commodities that are in a damaged condition and ensure that an adequate quantity of materials is available – i.e. bags, jerry can and other material required for reconstitution and ensure fully and proper documentation is prepared and reported to the concerned.  Prepare Loss and Damage Reports immediately upon completion of this exercise for submission to the concerned.
• Supervise all cleaners and security guards as appropriate.
• Ensure a transparent and fair process if and when engaging daily labor for the handling of commodities at the warehouse, i.e. unloading and loading processes, and provide guidance on the proper stacking of commodities. .
• Maintain proper tracking for the receipt of the Stock & Issue reports from all schools under your jurisdiction.
• At the end of the month, prepare a Monthly Consolidated Report in the prescribed format for submission to the Warehouse Deputy Manager

Other Tasks

• Perform other task as requested by supervisor.

 

OTHER RESPONSIBILITIES:

• To proactively participate in the staff evaluation (APPA) process including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities;
•  Engage in emergency preparedness, assist in any emergency response as required;
• Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives; and
• Demonstrate an ongoing commitment to gender equality, diversity and child protection.

EXPERIENCE AND QUALIFICATIONS:

1.       University degree with 4-6 years’ relevant experience, preferably with INGO, Government or private sector;

2.       Responsible and honest;

3.       Good numerical skills;

4.       Good communication skills in Tetum; preferred English speaking skills

5.       A willingness to learn about CARE, gender equality and women’s empowerment activities.

In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.

 

To apply to this position, please email or submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to Manuela.dasilva@careint.org OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline on 13^th of August 2021. Only successful candidates will be contacted for the interview.

 

CARE is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply.

 

CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedure to ensure a child-safe environment.