Grant Officer (TL National Position) - WaterAid

JOB DESCRIPTION

Job Title:     Grant Officer (TL National Position)

Place of Work:    Dili, with regular travel to Manufahi and Liquiça Districts

Capacity:    Full time

Hours:        40 hours/week

Duration :    Until 31th December 2022

Reports to:    Operations Director

Start date:    21st  March 2022

Explanation of Role

WaterAid is an international NGO dedicated to the provision of safe domestic water, sanitation and hygiene education to the world’s poorest people. We work with local partners to help communities access safe water, sanitation and hygiene (WASH). And we use our experience and research to influence decision-makers to do more to provide these vital services. WaterAid has been working in Timor-Leste since 2005 and our vision is that all Timorese should have access to safe water, sanitation and hygiene by 2030. WaterAid is able to provide great training and educational opportunities, good working conditions and the opportunity to join a highly motivated and award winning team.

 

This position involves supporting WaterAid’s water project work with local NGOs and organisations, with a particular emphasis on enabling WaterAid staff and guests to access rural communities. This position will be based in Dili and will travel to municipalities when required.

 

Key Accountabilities

• As an element of grant management in coordination with the Operations Director and Program Director
• Support municipalities Finance Officer and Finance Assistant for daily grant coding, especially for Water for Women grant
• Completing or assisting with agreement, compliance, monitoring and acquittal process
• Partner NGO local visit for acquittal process and reporting mechanism
• Work collaboratively with the Melbourne Program Operations and Finance team on relevant grants.
• Using a spreadsheet to collect information provided from municipality Finance Officer and Finance Assistant
• Provide feedback to finance team and program team in Timor-Leste for grant management
• Ability to work under pressure with the high volume of grant processing and reporting
• Quarterly finance progress meeting with NGO local partners
• Grant distribution for finance reports from partners 
• Support Operations Director when required
• Support partners related to finance and grant management when required

 

Person Specification

The following criteria will be used to assess candidates for the post. All applicants must address these criteria in their application:

 

1.    Education

• Degree or professional qualification in a relevant area i.e. accounting, management and finance

 

2.    Knowledge and skills

• Knowledge and skill of office operations and management
• Knowledge and skill of project finance and grant
• Ability to plan own work, set priorities and complete tasks if under time constraints or when faced with competing demands.
• Ability to use computer, word-processing, spreadsheets and email.
• Ability to communicate clearly both when speaking and writing in English and Tetum.
• Ability to work under pressure with the high volume of grant processing and reporting

3.    Essential Experience

• Experience undertaking a range of grant and finance tasks.
• Experience in office operations and management.

 

4.    Desirable Experience

• Experience of involvement in a grant management process.
• Experience in managing and supervising staff
• Experience capacity building local organisation’s grant management systems.

 

WaterAid is committed to welcoming people from the widest possible diversity of backgrounds, cultures and experiences. We will make any practical adjustments to enable people with a disability to participate fully in an inclusive working environment. Please let us know if you have a disability and require any special assistance in making your application or attending an interview.

 

Note: WaterAid is a child safe organization. The successful applicant will be required to comply with our child protection policy and provide a satisfactory criminal record check.

 

Applications

Closing date	4th March 2022
First interviews	9th March 2022
Start date	Approx. 21st March 2022

Applications for this position must include a resume (maximum 4 pages) and a cover letter (max 1 page) addressing the above Person Specification criteria. Responses to the selection criteria can be incorporated into the covering letter itself or listed under separate headings. Resumes should include the details of at least two professional referees. References will only be taken up after interviews and only with the candidate’s prior consent.

Please note that only applications meeting the above criteria will be considered.

The closing date for applications is 4^th March  2022. Late or incomplete applications will not be accepted. WaterAid will not be able to provide feedback to unsuccessful candidates.     

Email applications to: timorlestejobs@wateraid.org.au by 4^th March 2022, the subject line of your email should write “Application – Grant Officer”. Or deliver applications in a sealed envelope to Joaninha Soares at the WaterAid office in Bairo dos Grilhos, Dili.