Organization Overview:
Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Known for its rigorous approach to solving complex challenges, Abt Associates was ranked as one of the top 20 global research firms in 2012 and also named one of the top 40 international development innovators. The company has multiple offices in the U.S. and program offices in nearly 40 countries.
Abt has long been at the vanguard of health systems strengthening and innovation. Since 1989, Abt has worked with USAID and private and public sector stakeholders to modernize approaches for sustainable health financing. Abt’s technical expertise in health systems strengthening includes health resource tracking, human resources for health, health policy and strategy development, developing clinical guidelines, and working with private health providers. Additional information can be found at: https://www.abtassociates.com/.
Opportunity
The USAID Health System Sustainability Activity in Timor-Leste is part of a 5-year, $209 million global task order that works to strengthen health systems as a means to achieve universal health coverage and improve population health and well-being. Interventions will focus on reducing financial barriers, holding health services accountable for meeting all clients’ needs and making sure that the care patients receive meets minimum standards. LHSS’s Timor-Leste activity will support the Government of Timor-Leste to effectively and sustainably govern, finance, and deliver quality and affordable essential health services while being responsive and accountable to users and an engaged civil society. The activity tentatively has three main objectives:
- Strengthen health sector governance
- Improve healthy behaviors
- Improve health advocacy and civic engagement for health system strengthening
Key Responsibilities
The Operations Officer will have the following specific duties and responsibilities:
- Supports the Finance and Administration Director with day to day project logistics, procurement, travel, and administrative operations.
- Establishes systems for weekly inventory of basic supplies (i.e printer paper, ink, cleaning supplies, etc.).
- Maintains a central filing system for required documents and forms.
- Schedules office cleanings and routine maintenance, as needed.
- Coordinates the organization of local meetings under the supervision of the Operation Director and the home office. Negotiates hotels, transportation, and meal arrangements.
- Assists in drafting RFQs, PRs, and POs as well as contributes to bid analysis under guidance of Finance & Administartion Director.
- Supports property inventory control and recording of procurements.
- Assists in physical inventory review and maintains tracker of property for annual report to USAID.
- Supports HR Recruitment and maintaining personnel files.
- Maintain vendor contract log and collect and file contract documents.
- Coordinate, plan and arrange local and/or international travel and hotel arrangements for travelers originating from within Timor Leste (e.g. local activity staff travelling overseas, staff visiting municipalities, etc.)
- Maintaining the organization’s support services such as transportation, security, telephones and office and equipment maintenance services
- Other clerical tasks as required.
Skills/Knowledge Required
- Bachelor’s degree; accounting, business management or other relevant field preferred.
- Experience with Quickbooks is preferable.
- Excellent management, organizational and computer skills.
- Strong English writing/speaking skills and fluency in Tetum required.
Disclaimer : Abt Associates will never ask candidates for money in exchange for an offer of employment.
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