Rua Aidak Nurak, Kampung Baru, Comoro, Dili, Timor-Leste T: 331 1122 │ W: www.maluktimor.org
Position Description: Admin Support Officer
|
Position Title |
Admin Support Officer |
|
Primary Department |
VAHSI Program |
|
International / National |
National |
|
In-Country / Remote |
In-Country |
|
Staff / Volunteer / Contractor |
Staff |
|
Position Type |
Management, Finance, Administration or Technical (Non-Clinical) |
|
Position Level |
2.3 |
|
Base Salary (before taxes, MSS contribution) |
USD$450 |
|
Location of Work |
AMT Office, Dili, Timor-Leste |
|
Reports To |
Programs Director |
|
Reports from (Direct Supervisees) |
Nil |
|
Contract Type |
Fixed-Term |
|
Position Start Date |
15/07/2022 |
|
Position Duration (Estimated) |
12.0 Months |
|
Hours Per Week |
40 |
|
Full-Time Equivalent (FTE) |
1 |
|
Application Deadline |
28/06/2022 |
Introduction
Associação Maluk Timor is a non-governmental organization (NGO) committed to capacity building and health system strengthening in Timor-Leste, through the mentoring and professional development of Timorese health personnel.
The VAHSI Program's intended impact is to strengthen routine vaccine services and the PHC delivery system in Dili, Ermera and Oecusse municipalities of Timor-Leste.
This is a DFAT-funded program undertaken with multiple implementing partners and PHD.
Key activities are
Join us if you share our vision to achieve excellent quality healthcare for Timorese people, that promotes lifelong wellbeing and ends preventable death and disease. We aim to be an organization where every employee (and volunteer) contributes to meaningful work, grows in their own capabilities, and has fun!
Position Summary
This position is primarily responsible for day-to-day administrative implementation of the VAHSI program.
Key Functions
Key functions of this position include:
Essential:
You must comply with Associação Maluk Timor (AMT) policies and procedures, and where applicable Maluk Timor Australia (MTA) policies and procedures. These include:
The application deadline is 28/06/2022.
All successful applicants will be required to submit a Criminal Record Check. Only successful candidates will be contacted. Thank you!
Associação Maluk Timor is a non-governmental organization (NGO) committed to capacity building and health system strengthening in Timor-Leste, through the mentoring and professional development of Timorese health personnel.
The VAHSI Program's intended impact is to strengthen routine vaccine services and the PHC delivery system in Dili, Ermera and Oecusse municipalities of Timor-Leste.
This is a DFAT-funded program undertaken with multiple implementing partners and PHD.
Key activities are
- Essential digital literacy, equipment and infrastructure
- Healthcare facility improvements
Join us if you share our vision to achieve excellent quality healthcare for Timorese people, that promotes lifelong wellbeing and ends preventable death and disease. We aim to be an organization where every employee (and volunteer) contributes to meaningful work, grows in their own capabilities, and has fun!
Position Summary
This position is primarily responsible for day-to-day administrative implementation of the VAHSI program.
Key Functions
Key functions of this position include:
- Assist in coordinating VAHSI program activities at national and municipal levels.
- Manage VAHSI program administrative security related activities, monitor financial resources and accounting to ensure accuracy and reliability of financial reports.
- Assisting in organizing meetings, events and seminars based on the VAHSI program needs in both national and municipal levels.
- Ensure establishment and maintenance of proper electronic and paper filing systems.
- Assist Programs Director in the procurement of items needed for the VAHSI program.
- Ensure a complete procurement process is followed where a purchase request is made, quotations are obtained, and supplier selection is based on quality, price, availability, and delivery conditions.
- Operating copy equipment, printers and other equipment as necessary.
- Assist with translations, as required.
- Occasionally travelling offsite to deliver reports or files.
- Other tasks as assigned by the supervisor
Essential:
- Bachelor degree in Business, Public Administration, or a related field.
- At least 1 year of working experience in a similar role.
- Demonstrated proficiency and experience in the use of a range of software applications (e.g. MS Office Programs).
- Strong communication skills.
- Experience working in the health sector.
- Experience in NGO sector
- Service orientation
- Excellence
- Continous learning
You must comply with Associação Maluk Timor (AMT) policies and procedures, and where applicable Maluk Timor Australia (MTA) policies and procedures. These include:
- Employee Policies & Procedures Manual (including Code of Conduct)
- Child Protection Policy and Procedures
- Fraud Policy and Procedures
- Counter Terrorism Policy
- Disability Inclusion Policy
- Gender Equity Policy
- Preventing Sexual Exploitation, Abuse and Harassment Policy
- Submit your application online here:https://sites.google.com/maluktimor.org/job-application-form/home
- THEN email your Curriculum Vitae (CV) and Cover Letter to vacancy@maluktimor.org with the email subject title “Application for Admin Support Officer ”. Please DO NOT submit any other documents.
The application deadline is 28/06/2022.
All successful applicants will be required to submit a Criminal Record Check. Only successful candidates will be contacted. Thank you!
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