Admin and Logistic Assistant (Suai) - World Vision Timor-Leste (WVTL)

Position : Admin and Logistic Assistant

Location : Suai, Timor-Leste

Time Type : Full time

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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision is a global relief, development, and advocacy organization dedicated to working with children, families, and communities to overcome poverty and injustice. Inspired by our Christian values, we work with the world’s most vulnerable people, regardless of religion, race, ethnicity, or gender. World Vision Timor-Leste began its first project in Aileu municipality in 1995 and opened its national office in Dili in 1999. Today, we have three Area Programs implementing projects in four municipalities: Aileu, Baucau, Bobonaro, and Covalima.

Our mission is ‘Healthy children for strong communities. We recognize that children’s health is holistic in nature and includes their physical, mental, intellectual, and social wellbeing. We aim to empower Timorese children to transform their lives, in partnership with their families and communities.


PURPOSE OF POSITION:

 
To assist in the management and oversight of logistics for the Area Program.


Major Resposibilities:

Logistics

• Assist in the logistics for all WVTL’s programs/projects.
• Assist in exploring opportunities, relationships, and plans to reduce losses and improve requirements, and communicate these to program and field staff in systematic ways.
• Receiving and checking deliveries to ensure that the correct amount and type of stock are delivered.
• Ensure the car movement and support are available to all projects based on the booking system.

 

Assets/Warehouse

• Receiving/arranging to warehousing, checking, recording, and following up, where necessary, all goods purchased.
• Manage to track WV assets register and inventories.
• Ensure that all waybills out on staff and projects are returned to the logistics assistant.
• Pick up and count the goods at the supplier
• Follow up with the project staff to ensure the copy of the waybill out is returned for filling.

 

Vehicles

• Ensure all WVTL vehicles have a regular service schedule.
• Check and Help staff to do an inspection
• Check details of staff logbook according to WVTL Policy

Procurements Management

• Handling administrative requests and queries from Project
• Take Quotation in the target area (villages) to make sure the real stock

Administration Responsibilities

• Organize and schedule appointments
• Makes travel arrangements for staff and or projects such as booking cars and hotel or restaurant reservations.
• Provide general support to visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Order office supplies and research new deals and suppliers

Other

• Assist in Humanitarian Emergency Disaster management
• Perform other duties as assigned.
• Work collaboratively with team members when assigned to work as part of a team.
• Attend and participate in the leadership of daily devotions and weekly Chapel services.

Knowledge/Qualifications for the role

• Basic, routine work experience in an office of 6-12 months.
• Bachelor in Industrial or Business
• Effective computer skills, including the use of Microsoft Office, Outlook, Internet, and various software applications and databases.
• Attention to detail.
• Excellent communication skills and the ability to work as a member of a team.
• The ability to balance priorities and meet deadlines.
• The ability to speak and understand English.
• The Position may require a class C driver's license.

All employment types are conditioned upon the successful completion of all applicable background checks, including criminal records where possible"


HOW TO APPLY

Candidates fulfilling the criteria mentioned above may submit their complete ‘Curriculum Vitae (CV) with Cover Letter’ by 15 August 2022 before 17:00 hours.

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World Vision Timor-Leste is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and differently-abled, to apply. Only short-listed candidates will be called for the subsequent selection procedure.

Applicant Types Accepted:
Local Applicants Only