Re-Advertisement Communication Engagement Specialist (National) - Ministry of Finance

 

RE-ADVERTISEMENT

 

I. JOB TITLE: Communication Engagement Specialist (National)

II. Terms of Reference

Attached. 

III. Application procedure

Please visit our website at http://www.mof.gov.tl  and go to ‘Employment Opportunities’ to learn about our recruitment process and your application requirements including how to address your application. 

 

Applications need to be addressed to the National Director of Human Resources, at Ministry of Finance e-Recruitment Portal, no later than 17:00 hours Timor-Leste time on Wednesday, 10th August 2022. 

Applications should include (a) a covering letter (b) a detailed resume of no more than 7 pages and (c) response to the selection criteria. (d). Copy of original academic certificate that certified by MESCC. (e). Citizen Card  

 

All applicants must answer clearly the selection criteria, that can be found at Terms of Reference delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. 

 

Incomplete applications will not be considered.

 

Only short-listed candidates will be contacted.

Subject to Criminal Record Check.

 

 

 

Joanico Pinto

General Director of Corporate Services

Ministry of Finance, RDTL

************************************************************************************************************ 

TERMS OF REFERENCE

 

Job Title                : Communication Engagement Specialist (National)

Purpose                : To lead and deliver the communications and digital engagement strategy for the implementation of the Presidente Nicolau Lobato International Airport Expansion Project. 

 

Reporting To        : Director General, DGMMER through IPMU Manager, and Director National of Public-Private Partnership (DNPPP) when required

 

Counterpart (s)    : DNPPP key staffs and others as assigned by manager

 

Classification        : C2.1.2 Specialized Professional

 

Salary                    : $1500/Month

 

Duration               : 12 months contract, with possibility of extension (based on performance assessment and need). 

 

Location               : Dili, Timor-Leste

 

I. BACKGROUND

The Government of Timor-Leste has requested Asian Development Bank (ADB) assistance for Stage 1 of the expansion of President Nicolau Lobato International Airport (PNLIA). The proposed President Nicolau Lobato International Airport Expansion Project (the Project) will involve (i) extension of the existing 1,850 m runway to 2,100 m1, including a 166 m seaward extension; (ii) runway widening from 30 m to 45 m, and increase of runway strip protection width from 150 m to 280 m; (iii) new taxiways with dimensions to cover Code C aircrafts; (iv) reconfiguration of aprons; and, (v) relocation of the air traffic control tower. The Executing Agency (EA) of the project is the Council for the Administration of the Infrastructure Fund (CAFI) and the Implementing Agency (IA) is the Ministry of Transport and Communications (MOTC). 

In addition to ADB financing, the development of the Project will come from different sources, including – (i) JICA Grant for the terminal components and (ii) Government counterpart financing to complement ADB financing and to cover VIP terminal as well as other sources of financing from Department of Foreign Affairs and Trade (DFAT) Australia and the World Bank to cover other components and the next phases of the development. Operation and Management of the upgraded infrastructure will be contracted out to the private operator through a Public Private Partnership (PPP) arrangement with the PPP feasibility study and transaction structuring being prepared in parallel with the development. 

For the purpose of overseeing the implementation the project, the Inter-Ministerial Committee (IMC) for the PNLIA development has decided to create a dedicated Integrated Project Management Unit (IPMU), to be established and staffed for that purpose. The IPMU is an implementation structure with temporary nature, created by the Government and report directly to the inter-ministerial commission, to undertake the technical and management of the execution of the PNLIA development project in all its components and phases. The IPMU will be staffed with personnel from relevant agencies and national and international professionals in technical/financial/legal and social/environmental aspects who will attend to the day-to-day aspects of PNLIA development including preparation of procurement processes, recruitment of consultants, contract management as well as actively involved in the preparation of the PPP transaction.    

 

II. SELECTION CRITERIA

Essential

• Bachelor or Master’s degree in communications, journalism, media and/or other related field;
• At least 3 years’ experience working in communications and media (for Master’s) or 5 years’ experience working in communications and media (for Bachelor’s);
• Solid understanding of communication principles and approaches;
• Demonstrated experience in producing various communications materials (press releases, talking points, blogs, human-interest stories, presentations, social media videos, brochures);
• Professional experience in outreach to local communities, local authorities and non-governmental organizations; 
• Proven skills in design and multimedia;
• Experience in social media management;
• Ability to work effectively as a team player in a dynamic environment, conceptualize issue and analyse data;
• Knowledge of the internationally-relevant media ecosystem;
• Experience coordinating events and gatherings with multiple actors including government, agencies, civil society and private sector;
• Excellent Tetum and English language skills, both written and spoken.

 

Desirable:                                                                                                                      

• Master’s degree in communications, journalism, media or related field
• Some professional experience in working for international organizations in communications and media related programs of infrastructure development projects.
• Ability to write and speak Portuguese. 

III. SCOPE OF WORK

 DUTIES AND RESPONSIBILITY & PERFORMANCE INDICATOR
1. Conduct a Communications Based Assessment (CBA) of the current status of communication activities and the overall communication needs of the project, including a stakeholder analysis. This would include assessing the communication needs of project-affected people, civil society organizations (CSOs), and other stakeholders within the scope of the project; 
1.1. Comprehensive CBA provided and an adequate strategy associated with proper analysis established to meet communication needs;  
 
2. Develop and implement Stakeholder Communication Strategy (SCS) for the project.  
2.1.  SCS prepared and updated as needed with input from relevant technical expert. 
2.2.  Planning and preparatory works is followed with clear follow up actions;

3. Work in closely coordination with the Project Manager, as well as designated safeguarding specialists (social and environment), and others to ensure communications-related issues are integrated into baseline research and consultations. 
3.1. Implementation of the SCS resulted in good coordination and meaningful engagement with agencies and other key stakeholders;  
3.2. Compliance with agreements and Government policy, procedures and objective;

4. Plan and support implementation of press conference, seminars, workshops and media consultations, including preparation of minutes of meetings, notes and dissemination of approved statements. 
4.1. Level of pro-active assistance provided; 
4.2. Regular flow of reliable information between the project and stakeholders; 
4.3. Timely submission of reports; 
4.4. Data integrity of input from stakeholders and community is well-maintained;  

5. Develop Project Information Booklet and ancillary materials in English and Tetum;
5.1. The delivery of relevant information to stakeholders in a culturally appropriate, gender sensitive and timely manner; 
 
6. Analysis of media and communication channels most critical to sharing information and enabling feedback and participation of the key stakeholders, especially considering audiences with limited access to communications and/or low literacy rates; 
6.1. Risks, issues, changes, quality management and communication are defined and maintained professionally;  

7. Setting up administrative systems for delivering communications activities, including agreed systems of approvals, agreed designated spokespersons and good filling system. 
7.1.  Database kept accurate and up-to-date;   

8. Report to the IPMU Manager and Director of DNPPP as necessary. 
8.1. Timely and quality of reporting and liaising competency; 
8.2.  Briefing competency;

9. Perform other related duties as required by the IPMU manager. 
9.1. Other duties executed in an accurate manner and on time;  

 

IV. KEY DELIVERABLES

In line with the performance indicators listed above: 

• Within 4 weeks, develop an Adviser Work Plan to the IPMU manager that is consistent with timelines for milestones to be achieved, relevant activities and agreed performance indicators to meet the requirements of the work. 
• Quarterly individual activity reports and other relevant reports against agreed Work Plan to be submitted to the IPMU manager. 
• On-demand briefings, reports, reviews on relevant matters. 
• Provide an End of Assignment Report to the IPMU manager no later than 10 working days prior to the end of contract. 

V. PERFORMANCE EVALUATION

The performance of the incumbent will be appraised and evaluated by the IPMU Manager, using the Performance Appraisal System put in place and monitored by the National Directorate of Human Resource (NDHR), GDCS, and Ministry of Finance.  This process will include a probation review within two (2) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal. Performance indicators are in place for all areas within the Ministry, and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR and in the Ministry’s Five Year Plan.