Vaga Servisu - Operations Manager - Associação Maluk Timor (AMT)

Rua Aidak Nurak, Kampung Baru, Comoro, Dili, Timor-Leste T: 331 1122  │ W: www.maluktimor.org

Position Description: Operations Manager (OM)

 

Position Title	Operations Manager (OM)
Primary Department	Mx (Management) Team
Salary Level	Senior Manager
Salary Grade	4.0
Base Monthly Salary (before taxes, MSS contribution)	US$1,600.00
Location of Work	AMT Office, Dili, Timor-Leste
Gets Supervision From	Chief Financial Officer (CFO)
Gives Supervision To	Operations Officer 1
Contract Type	Fixed-Term
Position Start Date	01/06/2023
Position Duration (Estimated)	12.0 Months, with possibility of extension
Hours Per Week	40
Full-Time Equivalent (FTE)	1
Application Deadline	15/04/2023

Introduction

Associação Maluk Timor is a non-governmental organization (NGO) focused on strengthening the national primary healthcare system of Timor-Leste. Our Mission is to advance the quality of primary health care delivered to Timorese people through government-run health centres and community outreach.

We run multiple programs: ASTEROID (Infectious diseases), HIV, Health Professionals Development, Nutrition, Oral Health, Rheumatic Heart Disease, Tuberculosis, Women's Health and Social Care, and VAHSI (healthcare digitalization and facility improvement).

The Management Team is responsible for all management functions of Maluk Timor.

It upholds and communicates the Vision, Mission and Values of the organization. It executes the Strategy by directing and enabling Programs' performance.

This includes management of both Corporate Services and Programs. Corporate Services functions include:

• External Relations
• Finance and Operations
• HR and Admin
• Grants and M&E
• IT, Communications and Media

Why Work for Maluk Timor?

Join us if you share our vision to achieve excellent quality healthcare for Timorese people, that promotes lifelong wellbeing and ends preventable death and disease. We aim to be an organization where every employee (and volunteer) contributes to meaningful work, learns continually, and has fun!

Position Summary

This position is responsible for overall management of Maluk Timor's operations functions, including: facilities, logistics, vehicles, procurement, assets, inventory, and associated functions.

Key Functions

1. Facilities Management, including office premises, building development / maintenance / rehabilitation.
2. Procurement, including managing international donations.
3. Logistics, including warehousing of medical products, and maintenance of inventory information system and fixed asset register.
4. Vehicles Management, including transport coordination.
5. IT, including oversight of hardware, software and network operations.
6. Line Management of Operations Team, including drivers, cooks/cleaners, gardeners, and security staff.

Selection Criteria: Qualifications and Experience

Essential:

• Qualification or relevant experience in logistics, business administration, purchasing and supply, or similar fields.
• Minimum 5 years relevant work experience
• Strong organization and management skills
• Strong people management skills

Desirable:

• Demonstrated competency in facilities, logistics, and vehicles management,
• Competency in MS Office, Google Workspace applications (Drive, Docs, Sheets, Slides etc.), and inventory information systems
• Experience in healthcare sector and NGO sector
• Fluency in Tetum, Bahasa Indonesia and English

Selection Criteria: Personal Attributes

• Honesty
• Independence and reliability
• Leadership and team management capability
• Strong interpersonal skills
• Mentoring / teaching capability

Policies and Compliance

You must comply with Associação Maluk Timor (AMT) policies and procedures, and where applicable Maluk Timor Australia (MTA) policies and procedures. These include:

• Employee Policies & Procedures Manual (including Code of Conduct)
• Child Protection Policy and Procedures
• Fraud Policy and Procedures
• Counter Terrorism Policy
• Disability Inclusion Policy
• Gender Equity Policy
• Preventing Sexual Exploitation, Abuse and Harassment Policy

The Employee will be expected to at all times diligently, faithfully and to the best of his/her ability perform the duties/instructions for which the he/she is hereby employed and additional duties as may reasonably be requested of him/her, of which the Employer may transfer him/her from time to time as deemed necessary by the Employer.

To Apply for this Position

1. Submit your application online here: https://sites.google.com/maluktimor.org/job-application-form/home
2. THEN email your Curriculum Vitae (CV) and Cover Letter to vacancy@maluktimor.org with email subject title “Application for Operations Manager (OM)”. Please DO NOT submit any other documents.

The application deadline is 15/04/2023.


All successful applicants will be required to submit a Criminal Record Check.

We encourage people with disabilities and from other diverse backgrounds to apply. We do not discriminate based on disability.


Only successful candidates will be contacted. Thank you!