Vaga Servisu - Finance Coordinator-Grant Management - World Vision Timor-Leste

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Employee Contract Type:

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Job Description:
Main Responsibilities

Budget Developments (Revisions, CE or NCE)

• Learn donor policies and regulations and become subject-matter expert for donor financial compliance.
• Ensure that all relevant stakeholders are well-informed with critical information and receive appropriate support on grant compliance requirements.
• Responsible for creating a project number in Horizon Request PBAS number, facilitate budget
• Request as necessary and ensure posting of SO commitments to PBAS for international grants
• Upload budget entries in Horizon or IMPAQ system
• Provide relevant technical support to Project Manager in Responding to any donor queries related to expenditures report
• Upload budget entries in Led B & G
  

Grant Management, Reporting & Compliance

• Work with Operations in the review and consolidation of funding needs of partners or subgrantees
• Lead the preparation of donor specific cash request form like FACE forms and invoices for local donors.
• Review of Procurement requests on project budget charging
• Monthly project expenditure reporting and discussions with Departments, AP's and project budget holders/project managers
• Sending of approved grant reports to SO/Donor
• Collaborate with Operations team on spending/budget variance explanation
• Conduct mid-year budget review and analysis per project team Collaborate with Operations on budget revision and submission to SO/donor

Financial Risk Management

• Perform onsite financial management review and capacity assessment for potential and implementing partners
• Contribute to the due diligence process of partners/subgrantees
• Work with PQ team in conducting BPS screening for partner organization, staff and Board
• Perform contract reviews on MoU with partners/sub grantees
• Perform post audit for CONCUR transactions.
• Conduct field validation of procurements/ distributions and or inventory and prepare incident reports as necessary
• Perform post audit and supplier validation for procurement transactions.
• Perform 100% review of monthly financial transactions of partners and provide feedback to partners on a timely basis
• Follow through on the resolution of financial incident reports
• Contribute to ICSAT and Risk Registers
• Contribute to the Finance & SCM orientation materials for new staff
• Conduct ACTs training to staff and partners
• Conduct Financial Policy review with teams
• Collaborate with Operations in the conduct of grants start-up workshop with project teams and/or partners
• Participate in Audit entries and Exit meetings
• Participate and contribute to various audit and assessment engagements. Provide resolutions as necessary.
  

Finance in Emergency Response

• Set up relevant financial systems for emergency responses in the field (reference : Approved Finance Waivers)
• Work with HEA Manager in the implementation of Cash and Voucher Assistance – transfers, payments, distribution & reconciliation
• Work with HEA team in the budget development on emergency response proposals
  

Team Leadership

• Ensure that direct reports regularly receive the relevant and updated skills development for them to effectively perform their job. 
• Provide support in developing capacity of Finance staff on SunSystems/ PMQA, OLAP reporting, Share point and other related financial reporting system
• Manage team performance and direct reports and coordination with other finance teams to accomplish of team goals and objectives
• Engage and participate to organizational activities, prayer time, devotions, DOP
• Actively support and live out work life balance, healthy lifestyle and spiritual nurture of Finance team
  

Organizational Process Improvement

• Contribute to process improvement, cost reduction and other global/ regional projects and initiatives in the areas of financial reporting and analysis (Horizon, GEMS Concur, SunSystems upgrade, etc.)
• Design and implement relevant reporting tools and analysis

KNOWLEDGE/QUALIFICATION FOR THE ROLE

Required Professional Experience

• Minimum 4 years of solid experience in financial management and monitoring systems and two years in a supervisory role.
• Prior experience working with donor-funded projects and managing grants from donors such as DFAT, USAID, EU, KOICA, etc.
• Excellent command of MS Office and advanced expertise in Excel.
• Strong understanding on accounting principles, financial systems, budget/c.ash-flow monitoring and internal accounting controls, financial systems, internal control, taxation, business process analysis and development. 
• Prior experience using SunSystem, PMQA, PowerBI, PBAS, Sharepoint Horizon would be highly desirable.
• Fluency in Tetum and English and, both written and spoken.
• Have demonstrated analytical and leadership skills and have strong communication and presentation skills for effective reporting on office financial performance.
• Must be able to work with multiple deadlines and periodic surges.
• Ability to handle sensitive and confidential information with absolute discretion.
• Ability to manage a financial/monitoring team and demonstrate leadership.
• Ability to operate and adapt to a cross-cultural environments.
• Familiarity with the development sector, and understanding of donor and governmental requirements.
• Clarity of understanding on development work especially Christian, child-focused, community based development perspectives
• Ability to coordinate and collaborate with various levels of business partners within and outside of the organization
• Ability to demonstrate personal leadership by serving as a positive role model that enhances the demonstration of WV core values.
  

Required Education, training, license, registration, and certification

• Bachelor Degree in Financial management or Accounting and/or relevant field with.
  

Preferred Knowledge and Qualifications

• Good analytical skills and a demonstrated ability to take initiative and think creatively and innovatively.
• Ability to work multitask, independently and under pressure
  

APPLICATION CLOSE
October 17, 2024-5pm

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Applicant Types Accepted:

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Local - Fixed Term Employee (Fixed Term)

Local Applicants Only