Vaga Servisu - Senior Project Assistant - Asian Development Bank (ADB)

Senior Project Assistant

Reference Number	250537
Position Level	TL2
Department	Southeast Asia Department
Division	Timor-Leste Resident Mission
Location	Timor-Leste Resident Mission
Date Posted	Tuesday, July 8, 2025
Closing Date	Tuesday, July 22, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Project Assistant is assigned to the Timor Leste Resident Mission (TLRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Dili.

You will report to the designated Technical International and senior Technical Local Staff.

Your Role

As a Senior Project Assistant, you will provide operational support in project and technical assistance implementation, coordinate activities for project administration, and provide technical and logistical support to project teams.

You will:

• Prepare project-related correspondence for project team leaders ensuring compliance with ADB's project administrative instructions and staff instructions.
• Provide project-related logistics arrangements including internal and external meetings, project implementation missions and travel arrangements.
• Monitor implementation performance against targets and advise the team leader on discrepancies.
• Ensure ADB's project and technical assistance databases are updated with accurate data promptly, these include eOps and SovOps.
• Provide operational oversight of assigned technical assistance including the selection and recruitment process of consultants, processing claims and contract variations, monitoring budget and implementation progress, and collecting and compiling relevant data for completion reports following existing procedures and guidelines promptly.
• Help prepare the Project Administration Manual by gathering and consolidating data in the appendices for preparing different sections (e.g. project description, project scope, loan allocation, procurement, loan covenants).
• Ensure that project and technical assistance records (both electronic and physical) are maintained and updated for easy retrieval and track the flow of documents.
• Provide guidance on the application of work area procedures, guidelines and formats.
• Relieve other operations assistants when they are absent.
• Perform other tasks as may be assigned by Country Director and Project Officers and reflected in your workplan.
• Perform other responsibilities that may be assigned by your supervisor.

Qualifications

You will need:

• Bachelor's degree in business administration, economics, social science or any other relevant discipline.
• At least 5 years of relevant professional experience
• Hands-on working experience supporting multilateral technical assistance, loan, and grant projects of similar institutions.
• Experience undertaking background research on difficult but well-defined tasks.
• Proficiency in the use of MS Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint).
• Ability to work collaboratively with ADB stakeholders from diverse backgrounds, i.e., ADB staff, government officials and other development partners.
• Excellent proficiency in oral and written communications in English
• Please refer to the link for ADB Competency Framework for Technical Local Staff 2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This opening is a local staff position. It is open only to nationals and residents of Timor Leste.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

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