Vaga Servisu - People and Culture Coordinator (1) - Plan International Timor-Leste

VACANCY ANNOUNCEMENT

Position: People and Culture Coordinator

Number of Positions: 1
Location: Dili
Contract Type: Full-time, Fixed-term
Closing Date: 10 March 2026

 

Plan International is committed to advancing children’s rights and equality for girls. We are seeking a motivated, people centred, and detail-oriented People and Culture Coordinator to be based in Dili. This role will play a key part in strengthening and supporting high quality People and Culture systems, processes, and practices across our programs in Timor-Leste.

ROLE PURPOSE

The People & Culture Coordinator plays a key role in supporting the effective implementation of Plan International Timor-Leste’s HR strategy. This position focuses on strengthening talent acquisition, enhancing staff capacity development, and ensuring full compliance with national labour laws and organizational policies. The P&C Coordinator supports end to end recruitment, onboarding, and training processes, while maintaining accurate and up to date staff contracts and HR documentation.

 

Key Responsibilities

P&C Operations

• Maintain accurate, complete, and up to date HR records, ensuring all personnel files contain required documentation (contracts, amendments, onboarding forms, and training records).
• Perform partnerships data assessment and visits to partners and perform capacity-building training for partners when needed.
• Support internal and external audit processes by preparing, organizing, and providing all necessary HR documentation and evidence in a timely manner.

Talent Acquisition and Onboarding

• Manage the recruitment of all Junior to mid positions (Officers & Coordinators) including; JD review, job advertisement, longlisting, and interviews; ensuring timely recruitment while upholding quality, gender equity and inclusion, and child safeguarding standards.
• Implement effective on boarding program and ensure alignment with PITL on-boarding Standard.

Learning & Development and Performance Management

• Ensure all performance stages are completed by reminding staff and line managers of the timeline of each stage
• Assess, identify, prepare and compile staff training needs as per performance appraisal results and work with the P&C Manager on the annual training plan.
• Coordinate annual Learning & Development (L&D) plans that support employee growth and organizational capability.
• Coordinate external training providers when needed and ensure compliance with procurement and budget guidelines.

Compensation and Benefits

• Manage the preparation of all staff payroll and timely disbursement of salaries or other employee benefits by ensuring leave and timesheet tracking for updating any payroll changes accurately and timely,
• Work closely with the Finance team to ensure that timesheets are completed on time and all staff information is accurate for payroll processing
• Manage the Staff Medical Scheme by overseeing the reimbursement processes, ensuring that all medical claims are processed accurately, efficiently, and in a timely manner.

Employee Relation, Staff Engagement and Wellbeing

• Support P&C Manager in facilitating, organizing, and evaluating comprehensive wellbeing programs that address the physical, mental, and emotional health of the PITL employees.
• Facilitate staff exit processes, ensuring thorough documentation, handovers, and organizational learning to support smooth offboarding.

Human Resource Information Systems (HRIS)

• Oversee and maintain accurate and up-to-date staff records across HRIS, and compliance with data protection policies.
• Induct staff and new joiners on the use of HRIS through training
• Act as a focal point for all HRIS-related issues (leaves and performance management-related assistance

Technical expertise, skills and knowledge

• Bachelor's degree in human resource management or any other relevant business degree
• Four (4) years’ experience in Human Resources, including staff capacity building and development.
• Responding to multiple demands from staff members
• Excellent understanding of child rights, gender equality and development issues.
• Knowledge of applicable local laws and regulations (INSS, taxes, etc.)
• Experience in HR Information Systems (HRIS)
• Excellent written and oral communication skills, with excellent command of spoken and written English.

FOR THE POSITION:

• We strongly encourage applications from women, and from people with disabilities
• Strong commitment to the equal rights and participation of girls and women is essential
• Strong commitment to the Rights of the Child is essential
• Plan does not tolerate child abuse. All Plan staff and consultants are selected and employed in line with the conditions of Plan’s Safeguarding Children and Young People Policy. These include appropriate reference and background checks.
• Applications will not be acknowledged. Only short-listed candidates will be contacted. No correspondence or telephone calls will be entered into.
• Short listed candidates will be required to attend panel interviews and other selection procedures.

 Closing Date for Applications: 10 March 2026

To apply for these positions, please send your cover letter and resume/CV with the names and contact details of three referees to: PlanTL.Jobs@plan-international.org

or submit by hand to: Plan International Office, Avenida Nu'u Laran No. 20, Bairo dos Grilos, near Xanana Sport Centre, opposite CNRT Office, Dili

For any questions, please contact us via the above email address or phone: (+670) 331 2492.

The full Job Description for the vacancy above can be accessed: FULL JOB DESCRIPTION