Grants Manager - LHSS Timor Leste at Abt Associates

Job Description

Organization Overview: 

The USAID Health System Sustainability activity in Timor-Leste is part of the global Local Health System Sustainability (LHSS) project, a global task order that works to strengthen health systems as a means to achieve universal health coverage and improve population health and well-being. Interventions will focus on reducing financial barriers, holding health services accountable for meeting all clients’ needs and making sure that the care patients receive meets minimum standards.

The USAID Health System Sustainability activity in Timor-Leste will support the Government of Timor-Leste to effectively and sustainably govern, finance, and deliver quality and affordable essential health services while being responsive and accountable to users and an engaged civil society. The activity’s objectives are to strengthen health sector governance, enhance health sector workforce management, improve healthy behaviors, and improve health advocacy and civic engagement for health system strengthening.

Opportunity

USAID Health System Sustainability Activity seeks a qualified COVID-19 Grants Manager for Timor-Leste. The Grants Manager will have responsibility for the design and management of the LHSS COVID-19 Grants program and all related process. This Activity will support the Government of Timor-Leste (GoTL)’s efforts to achieve a financially sustainable response, support the COVID-19 response and increase resiliency to address future health system emergencies. This position coordinates closely with COP, LHSS Finance & Administration Director and other LHSS staff in the development and implementation of activities and ensures timely reporting and accurate measurement of program outcomes.

Key Responsibilities

• Contribute to the design of Request for Applications (RFAs), and the Grants Program Statement (GPS), that meet all program objectives and requirements.
• Manage the grants competition process: announcing the competition, holding the solicitation/orientation workshops, answering the questions posed in the workshops and sharing them with prospective applicants through the USAID Local Health System Sustainability Grants email, receiving applications, and preparing the packages to be reviewed by the Grant Evaluation Committee (GEC).
• Work with the COP and F&A Director to convene the grants evaluation committee, document the GEC comments and shortlist summary, draft rejection emails and inform the shortlisted of the next steps, and prepare the competition summary and selection document.
• Work with the short-listed grantees, to address comments and concerns raised by the Grant Evaluation Committee to finalize their proposals.
• Liaise with short-listed grantees to finalize budgets and budget narratives, ensuring that all costs are reasonable and necessary; obtain documentation to support budgeted costs for payroll, rent, utilities and other shared or unique costs.
• Conduct the pre-assessment tool with short-listed grantees, analyze the results and determine what supporting documentation is required to address any concerns.
• Prepare grant package including, the grant agreement, cost analysis, grantees security check documents ... etc.
• Work with the F&A Director, COP, Technical Lead, to process the grants and subcontracts in unification with the Abt Associates, Timor Leste and headquarters contracts team.
• Manage the grant agreement awarding notifications and signing process. 
• Manage the orientation & kick off workshops/meetings. Prepare the information provided to the grantees during these meetings to insure that is accurate and up-to-date and lead the orientation workshop for the grantees.
• Conduct field visits to the assigned grantees and participate and attend key events and activities.
• Provide guidance and monitoring for the F&A Director, ensuring clarity over grants plans and priorities and encouraging effective team work.
• Contribute to developing best practices and tools for grants execution and management.
• Develops and delivers team plans, documentation, trainings, presentations and budget proposals to management and staff.
• Contribute to identifying and resolving project issues and implementing improvement plans to ensure project stays on schedule and within budget.
• Prepare monthly and quarterly reports to contribute in the Management and integration team progress reports.
• Any other tasks requested by the Finance and Administration Director

Qualifications:

• Bachelor’s degree and at least four years’ professional experience.
• Previous field experience on USAID-funded projects in Timor Leste. Experience managing USAID grants and/or proven expertise in USAID Federal Acquisition Regulations (FAR) highly desirable.
• Strong relationship management skills. Must be able to manage relationships with internal and external program stakeholders and partners.
• Good computer skills, including excellent knowledge of Microsoft Office applications, particularly Excel.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines.
• Excellent written and spoken English required.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment. 

 

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