ASTEROID Deputy Program Manager - Maluk Timor

 

Rua Aidak Nurak, Kampung Baru, Comoro, Dili, Timor-Leste T: 331 1122  │   W: www.maluktimor.org

Position Description: ASTEROID Deputy Program Manager

 

Position Title	ASTEROID Deputy Program Manager
Primary Department	ASTEROID Program
International / National	National
In-Country / Remote	In-Country
Staff / Volunteer / Contractor	Staff
Position Type	Management, Finance, Administration or Technical (Non-Clinical)
Position Level	3.2
Base Salary (before taxes, MSS contribution)	US$800.00
Location of Work	AMT Office, Dili, Timor-Leste
Reports To	ASTEROID Program Manager
Reports from (Direct Supervisees)	Nil
Contract Type	Fixed-Term
Position Start Date	04/10/2021
Position Duration (Estimated)	12.0 Months, with possibility of extension
Hours Per Week	40
Full-Time Equivalent (FTE)	1
Application Deadline	21/09/2021

 Introduction

Associação Maluk Timor is a non-governmental organization (NGO) committed to capacity building and health system strengthening in Timor-Leste, through the mentoring and professional development of Timorese health personnel.

 

The ASTEROID "Advancing Surveillance & Training to Enhance Recognition Of Infectious Disease" project is a three-year training outreach aiming to improve the recognition, treatment, notification and prevention of infectious diseases in Timor-Leste. The project will use multimedia delivery of training content to more than 300 clinical staff across all thirteen municipalities of Timor-Leste.

 

It is funded by the Australian Government, as part of the Pacific Infectious Disease Prevention (PIDP) Program, through the IndoPacific Centre for Health Security. The training package will be developed in conjunction with Instituto Nacional de Saúde (INS) and the Ministry of Health (MoH), and the project will engage a number of implementing partners including Catalpa International, Menzies School of Health Research (Menzies) and Northern Territory General Practice Education (NTGPE).

The ASTEROID Project will deliver a focused curriculum of teaching on infectious diseases in Timor-Leste with an emphasis on practical application of existing national guidelines particularly at primary care level. This presents an opportunity to harmonize and socialize the many guidelines and resources already developed for infectious diseases by the MoH, the World Health Organization and other institutions and partners.

 

The learning package will apply basic principles of infection prevention and control (IPC), clinical practice, community health and disease notification, and will work to ensure the application of those principles to at least 26 health facilities including all municipalities.

 Why Work for Maluk Timor?

Join us if you share our vision to achieve excellent quality healthcare for Timorese people, that promotes lifelong wellbeing and ends preventable death and disease. We aim to be an organization where every employee (and volunteer) contributes to meaningful work, grows in their own capabilities, and has fun!

 Position Summary

This position will support the Program Manager in leading the operation of the ASTEROID project in Timor-Leste. The position will contribute in a coordinating role with oversight of operational, human resource and financial functions for the ASTEROID project to ensure that project activities are effectively coordinated and delivered in accordance with the project plan and the grant requirements. In addition, the Deputy Program Manager will support the Program Manager in transitioning the project to MoH at the end of the project.

The Deputy Program Manager will work closely with the Program Manager, Medical Educators and the other team members on a daily basis to meet the project’s milestones.

 Key Functions

The Deputy Program Manager’s primary functions are :

1)  Responsible for upholding Maluk Timor’s vision, mission and values

2)  Responsible for work planning (Translating Strategy into specific tasks and time)

3)  Responsible for delegating tasks to Program Team

4)  Responsible for monitoring / providing accountability to Program Team

5)  Responsible for mentoring and professional development of Program Team

6)  Responsible for performance review of Program Team members

7)  Responsible for performance management of Program Team member

8)  Responsible for control / ad-hoc decision-making / problem-solving of issues encountered by the program

9)  Responsible for monitoring and enforcement of policies and procedures

10)  Responsible for financial management at Program level, including:

• Management of operational expenses
• Maintenance of financial records

11) Accountable for specific program deliverables as per Project plan. This includes:

• Continued development, delivery, and continuous improvement of the TIKMI training package
• Follow-up after training (FUAT)
• M&E
• Reporting
• Transition of project to INS at conclusion

12)  Responsible for external representation of Maluk Timor and the ASTEROID Program in

• Engagement with local government, partners and institutions, particularly MoH and INS
• Collaboration with Timorese clinical specialists for content development and delivery
• Coordination with stakeholders at various levels to organize TIKMI trainings at health facilities

These functions may require travel to municipalities.

 Selection Criteria: Qualifications and Experience

Essential:

• Bachelor degree in Management, Economics, and/or relevant field of expertise
• At least 2 years working experience in project management with both national and international organizations
• Demonstrated ability to manage team
• Demonstrated experience in operations management including HR and Logistics
• Demonstrated experience in financial management and reporting

Desirable:

• Advanced qualification in relevant field
• Competency in MS Office, Google Workspace applications (Drive, Docs, Sheets, etc.)
• Experience in healthcare sector and having better connections with MoH departments
• Experience in NGO sector
• Fluency in Tetum, Bahasa Indonesia and English

 Selection Criteria: Personal Attributes

• Service orientation 
• Ability to work with less supervision
• Excellence
• Continuous learning

 Policies and Compliance

You must comply with Associação Maluk Timor (AMT) policies and procedures, and where applicable Maluk Timor Australia (MTA) policies and procedures. These include:

• Employee Policies & Procedures Manual (including Code of Conduct)
• Child Protection Policy and Procedures
• Fraud Policy and Procedures
• Counter Terrorism Policy
• Disability Inclusion Policy
• Gender Equity Policy
• Preventing Sexual Exploitation, Abuse and Harassment Policy

 To Apply for this Position

1.  Submit your application online here:

     https://sites.google.com/maluktimor.org/job-application-form/home

2.  THEN email your C urriculum Vitae (CV) and Cover Letter to vacancy@maluktimor.org with email subject title “Application for ASTEROID Deputy Program Manager”. 

Please DO NOT submit any other documents.

 

The application deadline is 21/09/2021.

Only successful candidates will be contacted. Thank you!