Vaga Servisu ba Pozisaun 4 - Autoridade Nacional do Petroleo e Minerais (ANPM)

New Vacancy

 

Autoridade Nacional do Petroleo e Minerais (ANPM) is Timor-Leste public institution, created under Decree Law No. 27/2019, of 27^th August, , 2^nd  amendment of Decree-Law No. 20/2008 of 19^th June, on the Autoridade Nacional do Petroleo, responsible of managing and regulating petroleum mining activities in Timor-Leste area, both offshore and onshore and in the Greater Sunrise Special Regime in accordance with the Decree Law on the establisment of the ANPM, the Timor-Leste Petroleum Activities Law, the Maritime Boundary Treaty (MBT) and the Mining Code. Currently the ANPM is seeking  four (4) qualified Timoreses for each position:

 

1. Manager Human Resources (1 position)

Task:

• Collaborate with Director – HRTLA to develop, review and implement Human Resources (HR) frameworks such as HR’s policies, guidelines, procedures, and update the approval policies and procedures to the ANPM staff
• Ensure the HR framework such as HR’s policies, guidelines and procedures are in-line with the Timor – Leste labour law,
• Act as the focal point of the ANPM’s human resources frameworks by advising on all matters relating to staffing levels, recruitment, employee management, employment conditions, salaries, promotion, visa requirement, and workplace behaviour,
• Act as the initial contact point for all Human Resource’s issues i.e. salary disputes, difficulties with dissatisfaction with work environment, and collaborate with the relevant Manager or Director to issue a resolution if required,
• Act as the contact point for any contractual issues, and coordinate with Payroll and Human Resources Officer to issue new contract to a new employee and contract extension to existing staff,
• Work with Manager – Corporate Finance to ensure monthly payroll is accurate and completed within a specified timeframe in accordance with policy and procedure in place;
• Ensure to perform coaching and mentoring to subordinates to ensure transfer of knowledge and skills,
• Conduct Employees annual survey and present to the management and Board of Directors,
• Act as the contact point for the development of the HR strategic planning and action plan,
• Implement and ensure the HR Strategic & Development are met based on the targets dates
• Develop HR annual budget and ensure that HR work programs execute according to the approval budget
• Implement ISO – 27001 and ISO – 9001 within the HR department, etc…

Education:

• University degree in relevant discipline, such as bachelor’s degree in Human Resources, Business Administration, and Psychology.

Essential Criteria: 

• minimum 1 year experience in managerial Position and Five (5) years working experiences in a Human Resource Management.
• Two (2) years experiences in developing, reviewing, and implementing the organization HR framework including the HR’s policies and procedures.
• A detailed knowledge of Human Resources management issues.
• Timorese Nationality.
• Strong understanding of cultural sensitivities.
• Ability to communicate fluently in English (Advance level in writing, listening, speaking, and reading)
• A high degree of self-motivation, ability to prioritize work and set targets.
• Proficient in using Microsoft offices, etc.

 

2. Human Resources Assistant (1 position)

• Assist Payroll Officer to process accurate monthly payroll within a specified timeframe in accordance with policy and procedure in place,
• Assist Payroll Officer to ensure all payroll information on the payroll system is maintained accurately,
• Regularly update the ANPM staff Master List
• Assist Payroll Officer in calculating employees leave entitlements, overtime payments, payment adjustments, deductions, and termination of contract,

• Assist Payroll Officer to ensure the individual employee’s pay slip is sent after the payroll processing,
• Update employee’s personal files (e.g. contracts, offer letters, notifications, etc);
• Assist Payroll Officer to coordinate with Employment Relation Officer to have proper check and balance on staff attendance,
• Work with Payroll Officer to provide payroll documents to Single Auditor, Audit Chambers, and International Audit upon request,
• Assist Payroll Officer to drill employee attendance, seek clarification, and calculate staff’s attendance for salary processing,
• Assist Payroll Officer to calculate on staff annual performance review bonus and related activity.
• Assist Payroll Officer to implement the human resources policy and procedures such as leave, benefits, and entitlement and staff insurance,
• Assist Payroll Officer to maintain filling and tracking system and database for the payroll and Human Resource Department,
• Implement ISO – 27001 and ISO – 9001 within the HR department, etc.

Education:

• Tertiary qualification or diploma in Accounting, Finance/Human Resource and/ or Management.

Essential Criteria: 

• One years working experience in Payroll System.
• Have a knowledge of Human Resource and Payroll System.
• Ability to communicate fluently in English (writing, listening, reading and speaking)
• Ability to perform Manual Calculation using spreadsheet.
• Attention to detail and accuracy.
• Timorese Nationality.
• A high degree of self-motivation, ability to prioritize work and set targets.
• Proficient in the use of the Microsoft office.
• Good Administration and Organization skills,
• Good knowledge on Timor-Leste Taxation System,

 

3. Office Logistic and Fleet Management Officer (1 position)

Task:

• Ensure all the incoming and outgoing goods are recorded into Logistics “Goods Receive Notes Form,
• Work closely with Finance Payment Officer to maintain and manage the office assets including ANPM Assets allocation, perform yearly asset and inventories stock taken and auctions.
• Work with Travel Officer or Coordinator to arrange vehicles for ANPM’s activities out of Dili, when required.
• Socialize and communicate Office Logistic and Fleet Management Procedures to all staffs.
• Develop, review, and implement Office Logistic and Fleet Management procedures,
• Ensure all ANPM assets are managed in line with ANPM Asset Manual,
• Ensure the Logistic Items Online System is properly managed (e.g. register new items, remove disposal items, etc.)
• Ensure all assets are registered within Logistic and Finance Database.
• Assist manager-Logistic to prepare project tendering documents in regard to ANPM office layout, when required.
• Supervise any office maintenance works (i.e. Building, Toilets, Water Plumbing Services, Electrical, Air Conditioner etc.);
• Prepare and submit appropriate paperwork and follow up with Corporate Finance Department to ensure office maintenance invoices of services are paid in a timely manner.
• Liaise with Finance Payment Officer, organize and recommend the ANPM asset disposal, auction, and management.
• Coordinate the delivery of supplies/ services with supplier and Procurement Sourcing Officer as well as Manager – Logistic to ensure that supplies are delivered to the required destination in a timely manner, Etc.

Education:

• University degree in relevant discipline, such as Tertiary Education certificate Civil, electronic, or mechanical Engineering, business management, Finance management or any other related

Essential Criteria: 

• At least three years of Logistic, Office and vehicle Maintenance experience with an international organization.
• Experience in organizing shipping and transport of ordered items to final destination.
• Ability to communicate fluently in English (written and verbal);
• Advanced computer skills, particularly internet and MS Excel etc.
• Have valid Timor-Leste driver’s license.
• Ability to coordinate multiple tasks and deal with multiple demands in an efficient manner.
• A high degree of self-motivation, ability to prioritize work and set targets.
• Demonstrated commitment to teamwork.
• Good understanding of sensitivities in a multi-cultural working environment.
• Timor-Leste Nationality, etc.

4. Fleet Management Assistant (1 position)

Task:

• Assist Office Logistic & Fleet Management Officer to Ensure all the incoming and outgoing goods are recorded into Logistics “Goods Receive Notes Form”;
• Assist Office Logistic & Fleet Management Officer to work closely with Finance Payment Officer to maintain and manage the office assets including ANPM Assets allocation, perform yearly asset and inventories stock taken and auctions.
• Support Office Logistic & Fleet Management Officer in Socializing and communicate Office Logistic and Fleet Management Procedures to all ANPM staffs.
• Assist Office Logistic & Fleet Management Officer to ensure all ANPM assets are managed in line with ANPM Asset Manual.
• Work with Office Logistic & Fleet Management Officer to ensure the Logistic Items Online System is managing properly (e.g. register new items, remove disposal items, etc.)
• Assist Office Logistic & Fleet Management Officer to ensure all assets are registered within Logistic and Finance Database.
• Support Office Logistic & Fleet Management Officer to supervise and monitoring any office maintenance works (i.e. Building, Toilets, Water Plumbing Services, Electrical, Air Conditioner etc.);
• Assist Office Logistic & Fleet Management Officer to ensure office maintenance invoices of services are paid in a timely manner.
• Assist Office Logistic & Fleet Management Officer in the ANPM asset disposal, auction, and management.
• In absent of Office Logistic & Fleet Management Officer, issue fuel coupon to ANPM Drivers in prior to fill in ANPM Vehicles, Motorbike, Cutting Grass and Generators.
• Received and compile any invoices from supplies in relating to fuels, and office maintenances such as AC, plumbing, minor and mayor construction services, electricity, ANPM car maintenance, etc.
• Assist Office Logistic and Fleet Management Officer to submit daily vehicles logbook record.
• Assist Office Logistic & Fleet Management Officer to process and submit invoices from the vendors
• Provide and submit monthly report to direct supervisor.
• Assist Office Logistic & Fleet Management Officer to ensure the Drivers report of any faults found in regard to ANPM vehicles and ensure necessary items in the stock for them to perform their duties,
• Assist Office Logistic and Fleet Management Officer to implement ISO 27001 and 9001 in the Logistic Department, etc.

Education:

• Tertiary qualification or diploma in civil, electronic, or mechanical Engineering, business management, Finance management or any other related discipline.

Essential Criteria: 

• At least one year of office Logistic, fleet management and Maintenance experience with an international organization.
• One year Experience in managing assets.
• Able to communicate in English (written and verbal)
• Proficient in using computer such as Ms. Office.
• Have valid Timor-Leste driver’s license.
• Ability to coordinate multiple tasks and deal with multiple demands in an efficient manner.
• A high degree of self-motivation, ability to prioritize work and set targets.
• Demonstrated commitment to teamwork.
• Good understanding of sensitivities in a multi-cultural working environment.
• Timor-Leste Nationality, etc.

Your application in English language must include:

1. A cover letter shall address to the key requirement under education and essential criteria with maximum two pages.
2. A CV/resume with details description of your education and professional experience and must list three reference and their contact details.
3. Copy of university degree (Degree and transcript), a copy of either Timor-Leste ID (Electoral, BI or Passports).

Your applications shall be disregarded, if you cover letter do not address the key requirement and indicate your qualification, as well as incomplete documents attached.

Qualified applicants are kindly requested to submit your application for the above-mentioned positions no later than 27^th January 2023 at 05:00pm in electronic format to  hr@anpm.tl or hard copies to ANPM office at Tower of Ministry of Finance, 6th & 7th Floor, Ai-Tarak Laran, Dili.

Please download the position description (PD/ToR) at www.anpm.tl., to be used for addressing the key essential criteria.

The ANPM promotes Equal Employment Opportunity to all gender in Timor-Leste. The ANPM also invests to Human Resources capability and development.

 

Dili, 15^th December 2022

(Human Resources Department)