Vaga Servisu - Programs Director - Associação Maluk Timor (AMT)

Position Description: Programs Director

Position Title	Programs Director
Primary Department	Mx (Management) Team
Secondary Department	Respective Programs
Salary Level	Head
Salary Grade	5.2
Base Monthly Salary (before taxes, MSS contribution)	US$3,630.63
Location of Work	AMT Office, Dili, Timor-Leste
Gets Supervision From	Executive Director (ED)
Gives Supervision To	4-8 Program Managers / Team Leaders
Contract Type	Fixed-Term
Position Start Date	01/07/2023
Position Duration (Estimated)	24.0 Months, with possibility of extension
Hours Per Week	40
Full-Time Equivalent (FTE)	1
Application Deadline	30/04/2023

Introduction

Associação Maluk Timor is a non-governmental organization (NGO) focused on strengthening the national primary healthcare system of Timor-Leste.

Our Mission is to advance the quality of primary health care delivered to Timorese people through government-run health centres and community outreach.

We run multiple programs: ASTEROID (Infectious diseases), HIV, Health Professionals Development, Nutrition, Oral Health, Rheumatic Heart Disease, Tuberculosis, Women's Health and Social Care, and VAHSI (healthcare digitalization and facility improvement).

The Management Team is responsible for all management functions of Maluk Timor. It upholds and communicates the Vision, Mission and Values of the organization. It executes the Strategy by directing and enabling Programs' performance.

This includes management of both Corporate Services and Programs.

Corporate Services functions include:

• External Relations
• Finance and Operations
• Hr and Admin
• Grants and M&E
• IT, Communications and Media

Why Work for Maluk Timor?

Join us if you share our vision to achieve excellent quality healthcare for Timorese people, that promotes lifelong wellbeing and ends preventable death and disease.
We aim to be an organization where every employee (and volunteer) contributes to meaningful work, learns continually, and has fun!

Position Summary

This position is responsible for technical and operational oversight of multiple Programs in Maluk Timor.


Key Functions

This position is responsible for technical and operational oversight of all Programs in Maluk Timor, and professional development of national program managers for individual programs.

The position will work under direction of the Executive Director, and as part of the Management team. The position will give supervision to 4-8 programs through their Program Managers, and 2-8 international volunteers.

The position will work closely with a variety of internal and external stakeholders, including the Maluk Timor Australia MAC (Medical Advisory Committee) and subcommittees connected to each Program.

For international recruitments to this position, the expected term is minimum 2 years, and ideally 3-5 years.

In the initial phase (up to 90 days), the position will be expected to focus on settling in, language learning, relationship building, and understanding current structures and processes, including

• MT organization vision, mission, strategy, programs
• Policies, regulations, processes
• Work tools including Google Workspace apps (Mail, Drive, Calendar, Sheets, Docs)
• Program management tools (Activity Plan, Activity Summary, Workplan, M&E Plan, Budget)
• Routines, scheduled meetings
• Field visits to observe current activities

Also during this initial phase, the position will be aided in transitioning into the role through understudying the current Clinical Director and Executive Director.

Following the initial phase, the position's primary functions are

1. Responsible for participation in design and implementation of 4-8 Programs. (~5% of total work.)
2. Responsible for line management of 4-8 Programs. To ensure on-time and on-budget implementation and reporting. This includes planning, oversight, implementation management, coordination, collaboration with internal and external stakeholders. (~60%)
3. Responsible for staff development of Program Managers and Team Leaders. (~20%)
4. Responsible for external representation, on Program operations matters, by delegation from the Executive Director (~15%)

Selection Criteria: Qualifications and Experience

Essential:

• Basic qualification in health profession (MBBS, MD, or equivalent)
• Postgraduate qualification in relevant field, e.g. Master of Public Health, Global Health, Health Administration, Health Management, Development Studies, etc.
• Minimum 7 years relevant work experience in implementation and management of health programs with an emphasis on health systems strengthening, primary healthcare in low-resource settings, and HRH workforce development. Proven track record of delivery of results, and at least 5 years in management role.
• Strong personal organization and productivity skills
• Strong leadership and management skills.
• Demonstrated proficiency in people and project management.
• Demonstrated proficiency in people development through training / coaching / mentoring.
• Demonstrated proficiency in facilitation and stakeholder management.
• Competent in end-to-end health program DIME cycle (Design, Implementation, Monitoring and Evaluation)
• Strong M&E and data management skills.
• Competent IT user e.g. MS Office, Google Workspace applications (Drive, Docs, Sheets, Slides etc.)
• Fluency in English.

Desirable:

• Experience in healthcare sector and NGO sector
• Qualifications and experience in health professionals’ education
• Multidisciplinary experience in business process management
• Fluency in Tetun

Selection Criteria: Personal Attributes

• Social and political fluency
• Orientation to people development
• Flexibility
• Productivity, results-orientation, multitasking

Policies and Compliance

You must comply with Associação Maluk Timor (AMT) policies and procedures, and where applicable Maluk Timor Australia (MTA) policies and procedures. These include:

• Employee Policies & Procedures Manual (including Code of Conduct)
• Child Protection Policy and Procedures
• Fraud Policy and Procedures
• Counter Terrorism Policy
• Disability Inclusion Policy
• Gender Equity Policy
• Preventing Sexual Exploitation, Abuse and Harassment Policy

The Employee will be expected to at all times diligently, faithfully and to the best of his/her ability perform the duties/instructions for which the he/she is hereby employed and additional duties as may reasonably be requested of him/her, of which the Employer may transfer him/her from time to time as deemed necessary by the Employer.


To Apply for this Position

1. Submit your application online here: https://sites.google.com/maluktimor.org/job-application-form/home
2. THEN email your Curriculum Vitae (CV) and Cover Letter to vacancy@maluktimor.org with email subject title “Application for Programs Director”.

Please DO NOT submit any other documents.

The application deadline is 30/04/2023.

All successful applicants will be required to submit a Criminal Record Check.

We encourage people with disabilities and from other diverse backgrounds to apply. We do not discriminate based on disability.

Only successful candidates will be contacted. Thank you!