-VACANCY ANNOUNCEMENT-
Procurement Officer
Location: Dili, Timor-Leste
Position Status: Fixed term
Grade Level: 5
Salary: US$ 590.00
Our growing NGO is seeking to hire a Procurement Officer who will be responsible for assisting the Operations Manager in terms of dealing with the vendors, meeting with suppliers and able to support the program team through its activity. The applicant must have strong team building, able to manage and organize the procurement request based on priorities list. Lastly, applicant must have general knowledge of dealing with administration, finance, and logistic matters.
Based in Dili, a diploma or bachelor’s degree in a relevant business field is required. To succeed in this role, you will need excellent communication and problem-solving skills, as well as the ability to work under the pressure and working on weekend due to programs activity demands and has negotiation skills. Has the ability and capacity to manage the team in certain circumstance as required by the operational department.
Procurement Officer Responsibilities:
Responsible to support all procurement aspects of Mercy Corps program in accordance with the organization and donor policies / procedures and sensitivity / confidentiality
- Daily coordination of MC procurement activities;
- Has a full understanding of MC procurement policies and formats
- Assists, as needed in training staff on these policies;
- Assists staff as needed on creating clear and understandable purchase requests and other documentation;
- Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats;
- Interact with vendors during the collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms,
- Prepare the required documentation of Procurement, supplies and transactions are completed to MC standards.
- Preparation of status reports on procurement for IT officer to be uploaded on Monitor Screen.
- Update vendor database based on pre-qualification process
- Responsible to manage the Contract management database
- Develop and maintain high quality of filling system both soft copy and hard copy for procurement related documentation.
- The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Lead and observe a bid opening of RFQ & tender.
- Preparing a Proposal Analysis or Bid Analysis and Negotiation Memo
- Conduct refresh training for procurement manual twice a year.
Procurement Officer Requirements:
- Degree in a relevant business field is desired.
- 3 years of experience in procurement
- Strong organizational skills: ability to interact effectively with international and national personnel.
- Excellent oral and written English skills.
- High computer skills on MS Office programs, especially in MS Excel.
- A demonstrated ability to multi-task and process information into action as to not delay program activities.
- A clear understanding of procurement ethics and donor compliance is essential.
- Covid-19 fully vaccinated is required
Who is Mercy Corps?
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we
partner to put bold solutions into action — helping people triumph over
adversity and build stronger communities from within. Now, and for the
future.
Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks and promote sustainable change by supporting community-led and market-driven initiatives.
To view the full Position Description for this vacancy, click Here: FULL PD
Interested applicants should send their CV
and cover letter to: timorleste-hr@mercycorps.
Mercy Corps is committed to the community members we work with and the beneficiaries we serve. As part of this commitment, Mercy Corps has zero tolerance for violations of our Code of Conduct (Sexual Abuse of Beneficiaries and Community Members (PSEA), Anti-Trafficking Policy, Child Safeguarding Policy, Mercy Corps Ethics Complaint and Whistleblower Policy, Sexual Misconduct in the Workplace Policy, Discrimination, Harassment and Bullying Policy, and Anti-Fraud and Corruption). Applicants are required to sign HIRING COMPLIANCE FORM and submit it together with CV and application letter to Mercy Corps.
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