Vaga Servisu - Field Office Coordinator - CARE iha Timor-Leste

 

JOB ADVERTISEMENT

Field Office Coordinator

Position title	Field Office Coordinator-Atensaun Proteina
Location	RAEOA, Timor-Leste
Reports to	Project Manager
Grade	6
Position type	Fixed - Term, Full-Time
Start date/timeframe	February 2026
Application deadline	26 January 2026
Application process	Send CV and application letter via email to hr.tls@careint.org  OR HR unit at CARE office at Bairo Pite, Dili.

1. The role

This position is responsible for overseeing the field office operations and program implementation including operational planning and oversight and safety of the staff and shared project resources. The Field Office Managers represent the project at the regional level, leading coordination with regional leadership, other development partner programs, private sector and key stakeholders in the assigned region to ensure good communication across government sectors and cooperation with other development partners. The Field Office Manager provides technical support to regional officials to improve education quality including management of the school feeding program, and financial management. 

 

The role requires a high level of professionalism, good leadership and vision, excellent organizational, planning and communication skills, an ability to develop networks and relationships with key stakeholders and to work with others across a diverse team. This position is based in Oecusse region, with frequent travel required to activity locations throughout the region and some travel to Dili.

MAIN RESPONSIBILITIES:

 

Representation of Atensaun Proteina project and Networking:

• Lead the program’s coordination and communication at the regional government level and maintain current information on key government programs that schools and their communities can access to improve literacy and health outcomes.
• Serve as a primary technical contact and liaison with the relevant officials in the regional government, beneficiaries and other stakeholders to ensure proper implementation, adequate monitoring, and sufficient coordination of field activity occurs.
• Participate in relevant regional sectoral coordination meetings and stay up to date on devolution of government powers to regional authorities across sectors through de-concentration and/or decentralization of services.
• Together with the senior program staff, regularly share performance and monitoring data with relevant regional education officials and central school administrators. 
• Lead coordination with development partners, private sector and other key stakeholders to explore opportunities for greater program impact through collaboration.
• Under the guidance of the Project Manager, serve as the program point of contact for stakeholder engagement at the respective municipality or region
• Represent the AtPro Program at relevant events.
• Ensure good relations between program staff, government authorities and target beneficiaries in the schools and communities, proactively resolving any problems of communication or access.

 

Oversee program implementation:

• Lead field office coordination meetings ensuring that all field staff are planning and implementing activities jointly with timely follow-on action points.
• Ensure activity plan development, including working with program staff, and key stakeholders to develop activity plans for Dili-based senior manager approval.
• Ensure good integration of activities that increases implementation efficiencies, reduce waste and creates synergies.
• Establish robust communication systems among field office staff to ensure coherent program delivery within the region.
• Co-supervise the field staff ensuring effective and efficient implementation of the program at regional level.
• Provide regular feedback to senior program staff to ensure fidelity of program implementation. 

• Monitor and track the implementation of activities, monitor timelines, review activity budgets, support local partners, resolve issues, and ensure the timely completion of activities.
• Work closely with the Monitoring and Evaluation (M&E) team and senior staff to ensure M&E data is correct and submitted in a timely manner.
• Prepare weekly activity update and monthly field program report with the program team.
• Deliver accurate and timely activity program reports, including key finding issues from coordination meetings with government and other stakeholders.
• Oversee functionality of the field office to support the different program team technical units to meet objectives and deadlines.
• Identify staff capacity building needs in coordination with field office staff supervisors and provide guidance and coaching to enhance performance.
• Together with Senior Education Officer, allocate field staff to schools and identify community stay options.
• Provide back-stopping support during the absence of key field staff at schools and other program locations.
• Support planning and implementation for all municipal or regional program events (such as program launch, workshops and graduation events) and maintain an event / activity calendar.

 

Field office operations:

• Oversee all administrative and operational planning at the field office.
• Monitor expenditure for activities in the region based on the approved budget and endure all expenses comply with donor and CARE’s rules and regulation
• Manage the allocation of shared program resources assigned to the field office including the program vehicle, motorbikes, workstations and office equipment (printer, projector, camera).
• Ensure office operations meet CARE safety and security requirements, ensure all field staff comply with CARE’s safety and security policies and submit monthly safety and security reports.
• Monitor daily movements of field staff.
• Review and approve timesheet and leave requests of field staff along with each staff person’s technical supervisor.
• Provide backup for finance and administrative matters as needed.

 

Other tasks:

• Create a team environment that supports an inclusive and gender-balanced field staff free of intimidation or harassment.
• Support team building activities to promote staff motivation, understanding of overall program goals, and how each team members’ role contributes to these goals.
• Be proactive in identifying risks of fraud, non-compliance, or child protection issues on the part of staff, partners or beneficiaries.

• Conduct spot-checks and support investigations as needed.
• Immediately inform supervisor or relevant CARE managers of any reported accidents or issues that indicate the possibility of fraud, child protection concerns or sexual harassment as per CARE procedures.

 

OTHER RESPONSIBILITIES:

• Proactively manage in the staff evaluation (APPA) process.
• Engage in CARE emergency preparedness, assist in any emergency response as required.
• Promote a safe and secure work environment, foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives.
• Demonstrate an ongoing commitment to gender equality, diversity and child protection.

 

For more information about this position, visit this link: ​CARE Job Description -Field Office Coordinator.pdf​

 

2. Selection criteria

• Proven experience in project management, particularly with an international development agency
• Proven experience and strong knowledge in co-facilitating, leading and managing training programs, including development of training materials
• Proven experience and strong knowledge in developing Training Needs Analysis
• Excellent written and verbal communication skills, including demonstrated experience engaging external stakeholders and writing donor and/or stakeholder reports
• Strong communication and interpersonal skills
• Strong organizational and management skills
• Ability to travel locally, including to the most rural areas of the country
• A former PALM Worker will be highly considered

3. How to apply

Interested applicants should send a CV (no longer than four pages) and cover letter via email to hr.tls@careint.org  OR to Human Resource unit at CARE office at Bairo Pite, Dili before 17:00 local time on 26th of January 2026. Only successful candidates will be contacted for the interview.

Note

This position is contracted in Timor-Leste, and in return for your commitment you will benefit from ongoing professional development within an innovative and forward-thinking environment, plus a comprehensive national staff benefits package.

CARE is an equal opportunity employer committed to a diverse workplace. Women and People with a Disability are strongly encouraged to apply.

CARE in Timor-Leste has zero-tolerance for sexual harassment, sexual exploitation, and sexual abuse, as well as all forms of harm to children.

CARE participates in the global Inter-Agency Misconduct Disclosure Scheme (MDS). In line with this Scheme, CARE in Timor-Leste will seek a “Statement of Conduct” from all past employers that candidates have been employed by over the last 5 years, specifically related to incidents or investigations into allegations of sexual harassment, sexual exploitation or sexual abuse during their employment. CARE is also committed to disclosing knowledge of sexual misconduct to other agencies were requested