Human Resource Assistant - Mercy Corps Timor-Leste

 

 

VACANCY ANNOUNCEMENT
HUMAN RESOURCE ASSISTANT

Our growing NGO is seeking to hire a Human Resource Assistant who will be responsible for the administration of the day-to-day operations of the human resources functions and duties. The Human Resources Assistant's tasks will include assisting with the recruitment, compiling and maintaining records and helps with the implementation of services, policies and programs aimed at maintaining a safe, positive environment. He/She is instrumental in supporting program activities through his/her services.

Based in Dili, a Bachelor's degree in Human Resources Management, Public/Business Administration and Economy Management or related field is required. To succeed in this role, you will need excellent communication and problem-solving skills and the ability to deal with day-to-day HR responsibilities to get important work done. Previous experience in an HR-related role is a plus.

Human Resource Assistant Responsibilities:

• Serve under the direction of Human Resources Manager to process and properly document all daily HR activities, efficient and timely manner;
• Assist HR Manager with the process of recruitment, including vetting candidates, interview and issuing employment contracts.
• Track and record the time-sheets and follow up proper timesheet approvals and ensure all team members sign and submit their timesheets in the required time.
• Assist and Responsible for tracking annual leave days, as per Mercy Corps Timor-Leste Policy. Advise and in cooperation with program management, ensure the validity of timesheets and monthly compensations.
• Responsible for facilitating international team member’s visas and other legal documentation for Mercy Corps staff;
• Assist management in the day to day upholding of all Mercy Corps procedures – in particular, National Staff Policies and Recruitment Procedures;
• Assist Human Resources Manager in maintaining a central filing system in both hard copies, digital and electronic file.
• Ensure smooth separation process to a separated team member (i.e. end of service check list, exit interview and last payment processes.

Human Resource Assistant Requirements:

• 2 years’ experience in the Human Resource field is required,
• University degree in business administration or Human Resource.
• Administration experience including human resource and office management systems.
• Fluency in verbal and written English communication is preferred,
• Multi-tasking, organizational, and prioritization skills are required.
• The candidate must also possess attention to detail, ability to follow procedures, meet deadlines, and work independently and cooperatively with team members.
• Professionalism and motivation are expected.
• Computer skills with a strong familiarity of Microsoft Word and Excel.
  

Who is Mercy Corps?
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives.

Diversity is powerful. To achieve transformational change, we seek out team members with different origins, beliefs, backgrounds and ways of thinking. Diversity helps us unlock complexity. WOMEN ARE STRONGLY ENCOURAGED TO APPLY.

To view the full Position Description for this vacancy, click here: FULL PD HERE
Interested applicants should send their CV and Application letter to: timorlestehr@mercycorps.org

Only shortlisted candidates will be contacted

Mercy Corps is committed to the community members we work with and the beneficiaries we serve. As part of this commitment, Mercy Corps has zero tolerance for violations of our Code of Conduct (Sexual Abuse of Beneficiaries and Community Members (PSEA), Anti-Trafficking Policy, Child Safeguarding Policy, Mercy Corps Ethics Complaint and Whistleblower Policy, Sexual Misconduct in the Workplace Policy, Discrimination, Harassment and Bullying Policy, and Anti-Fraud and Corruption). Applicants are required to sign the HIRING COMPLIANCE DECLARATION FORM and submit it together with CV and application letter to Mercy Corps.

CLOSING DATE; 23 July 2021

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PD-HR Assistant Update
Hiring Compliance