Talent Acquisition Coordinator - World Vision Timor-Leste (WVTL)

 

Position : Talent Acquisition Coordinator

Location : Dili, Timor-Leste

Time Type : Full time

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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision is a global relief, development, and advocacy organization dedicated to working with children, families, and communities to overcome poverty and injustice. Inspired by our Christian values, we work with the world’s most vulnerable people, regardless of religion, race, ethnicity, or gender. World Vision Timor-Leste began its first project in Aileu municipality in 1995 and opened its national office in Dili in 1999. Today, we have three Area Programs implementing projects in four municipalities: Aileu, Baucau, Bobonaro, and Covalima.

Our mission is ‘Healthy children for strong communities’. We recognize that children’s health is holistic in nature and includes their physical, mental, intellectual, and social wellbeing. We aim to empower Timorese children to transform their lives, in partnership with their families and communities.

Purpose of Position:

The purpose of this position is to firstly lead and provide coordination support for an efficient and effective end-to-end recruitment and induction process. Secondly, it is to focus on and ensure the organizational development needs are appropriately identified, addressed, and carried out effectively. This includes staff development and performance and talent management.


Major Responsibility:

- Implement the overall recruiting and selection strategy efficiently.

• Assisting the P&C Manager in creating, finalizing, and implementing the approved Work Force Plan (WFP)
• Ensure duly completed pre-hire forms, approved vacancy requests, and JDPDQs are submitted by the hiring manager & ensure all requisitions are completed & signed by the authorized personnel in line with the approved structure, budget, and WorkForce Plan.
• Create and place vacancy advertisements in internal and external media.
• Screen and download all CVs received for positions advertised within the given timeline.
• Ensure timely shortlisting of appropriate candidates by the hiring manager.
• Timely scheduling and assignment of the required interview panel with sufficient notification ensuring availability of required panel.
• Timely notification with appropriate instructions to short-listed candidates to participate in scheduled interviews.
• Ensure availability of complete interview files with required documents, interview schedule, all CVs, and interview notes.
• Follow up with panel related to interview notes in finalizing the selected candidate.
• Ensure relevant background checks, reference checks, and documents for the file.
• Prepare and submit an offer letter to the prospective candidate and follow up with candidates for a response.
• Communication of selection/rejection of the offer of employment by a selected candidate to the relevant stakeholders.
• Efficient and effective transfer of information to the respective P&C Manager with all required documentation and accurate data of new recruit.
• Communicate offer status to the Hiring manager and P&C Manager.
  

- Learning & Development

• Facilitate and identify specific learning and development needs in line with performance gaps and other job-specific requirements.
• Develop and maintain a learning and development calendar for the organization.
• Ensure all employees have individual development plans in place.
• Conceptualize, coordinate and implement managerial and leadership learning and development efforts.
• Work with different stakeholders across the organization to identify talents to improve business performance and develop talents.
• Work with institutes, resource persons, and consultants to facilitate the learning and development efforts.

- Performance management

• Implement and monitor end to end process of performance management (partnering for performance platform – P4P)Ensure a clear link between performance management and learning and development initiatives.
• Ensure all employees have an individual development plan (IDP) appropriately (this is already included in L & D)
• Ensure all employees carry out performance objective setting, Individual development planning, career development planning, regular conversations, and reviews.
  

- Induction, Orientation, and immersion

• Design and initiate role-specific induction, orientation, and immersion programs for all new staff.
• Facilitate unified and continuous nurture orientation for all new staff.
• Organize immersion program for all acquired talent for WVTL's office.
  
  

- Information and Data Management

• Maintain all required information of employees including learning and development initiatives.
• Establish and maintain proper databases for employee performance, individual development, and learning and development efforts (P4P).
• Assess, analyze and provide timely feedback and reports on learning and development, performance gaps, etc. on regular basis.
  

- Other responsibilities

• Support P&C Manager in staff care activities and revision of P&C local policies.
• Participate and lead the devotion when assigned
• Assist in humanitarian emergency disaster management
• Other tasks as required by supervisor.

Minimum Qualification, Skills, and Experience required: 

• Bachelor’s Degree / Professional Diploma in Human Resource Management or equivalent qualifications.
• Minimum 5 years of progressive experience within the humanitarian industry.
• Minimum 3-5 year’s experience in implementing and managing recruitment,
• At least 2 years of job experience in recruitment, learning, and development or human resource management
• Implementation and management of recruitment process and talent management strategy
• Familiarity with project management approaches, tools, and phases of the project life cycle.
• Experience with the large-scale organizational change effort
• Excellent oral and written English communication.
• Proven experience in managing the recruitment process and designing and evaluating learning and development initiatives.
• Conceptual clarity and analytical thinking.
• Strong facilitation skills and interpersonal skills.
• Strong organizational and administrative skills with attention to detail
• learning and development and talent management efforts at all levels of the organization
• Must be a positive, authentic, solution-oriented team player ready to go the extra mile when needed.

 

All employment types are conditioned upon the successful completion of all applicable background checks, including criminal records where possible"

HOW TO APPLY

Candidates fulfilling the criteria mentioned above may submit their updated ‘Curriculum Vitae (CV) with Cover Letter’ by 16 August 2022 before 17:00 TL Time.

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World Vision Timor-Leste is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and differently-abled, to apply. Only short-listed candidates will be called for the subsequent selection procedure.

Applicant Types Accepted: 

Local Applicants Only